Budgets
What is the current IRS Mileage Reimbursement Rate
$0.70/mile
Who should a staff reach out to if they cannot access PeopleDirect?
Employee Service Line
How often are LCED's required to be updated
Annually
What is the max reimbursement amount for meals under SAF?
$20.00
How frequently should you be completing housing billing minimally
Quarterly
How long do funds spent for DPP services need to remain in the budget even if a person has disenrolled from that service?
For the entire budget year
What two things should you do before sending a staff hiring template?
1. Check application and ensure it says "application forwarded"
2. Confirm ROP requested does not exceed the budget max ROP
What is a tip to help you stay up to date on your SAP's?
This is a question for all :)
Where can the budget be used outside of NYS?
Anywhere in the US, Guam, Puerto Rico, and Virgin Islands
What should you do after addressing an issue with a staff that you supervise? What should you do for a staff you do not supervise?
How far back can a CNBA approval date be requested AND when does the CNBA have to be submitted by?
The 1st of the previous month.
CNBA needs to be submitted by the 15th of the current month.
If a candidate previously applied for a People Inc. position and did not accept position/resigned, what do they need to do be able to submit a new application?
Use a different email address
What do you do if a broker has not completed Safeguards and the annual date is approaching?
FI Rep completes safeguards on the broker's behalf then sends a copy to the person/family to review and asks to let them know if anything needs to be updated.
What OTPS reimbursement practice for internet, cell phone, and utilities are we no longer following unless requested by the person/family?
dividing the annual budget amount by 12 months
remove 1 hour of PTO so they are not above 29 hours for the week.
Can Respite be covered in an Other Than Residential budget type?
No
How much Bereavement time is a full-time employee eligible to use?
3 days (FT-35 employees = 7 hrs/day, FT-40 employees = 8 hrs/day)
What should FI Reps do and request from broker when a budget amendment has come back approved that includes a broker rate change if it has not already been completed?
Ensure signed SBA has been uploaded into eVero and request that the broker complete the electronic version in eVero.
What items are not reimbursable on a food reciept?
Bottle deposit, bag fees, prepared meals/food items
What boxes for you select on an ECF when:
1. No change to LROP
2. LROP is changing
1. No change to LROP = Pay Adjustment only
2. LROP change only = Pay Adjustment AND SDS Rate Approval
How are Budget Amendments with a Budget Type Change uploaded into eVero?
As an Initial Budget
True or False: You should follow up with a staff after 3 weeks of not signing off on their DSP Evals
False!
What two types of documents need to be uploaded into eVero for housing budgets?
1. Supporting Documents
2. Approval Letter/Recertification Approval Letter
Can the full amount of OTPS mileage be submitted and approved for this scenario?
Jane (5 years old) goes with her parents to see Frozen 2 at the movie theater. The three of them drove in the same car and went from home to the movies then back home.
Yes - the parents likely went to the movies specifically because Jane wanted to go.
What do you do if a broker says they receive a message that says "Monthly summary has already been generated for the previous plan. Please delete the monthly summary or change the plan start date to proceed" when trying to create a SAP?
Delete the monthly summary in draft and retrain staff.