Annual Reviews
Who should PTA's/ COTA's have complete their annual review observation?
Their OT or PT supervisor
True or False: I can copy and paste caregiver education across my daily visit notes for a client.
False! Documentation of caregiver education is required in each note and should be individualized and specific to the session. Even if you are working on similar things between sessions, the education should not be exactly the same
True or False: Once I have submitted a transition request form, I am no longer responsible for maintaining chart compliance for this client.
False! As the current clinician, you are responsible for maintaining chart compliance until a transition is confirmed by PA.
Name one strategy you use to maintain good work/life balance within home health.
Clinician's choice!
Examples include: maintaining an efficient schedule, setting expectations with families, point of care documentation, reviewing the attendance policy, looking at the school calendars to schedule make up sessions, and utilizing telehealth when appropriate,
What type of communication note do you enter when a discharge date is confirmed?
TRIAGE communication note
When completing the annual review process, what should you do if you have more than 5 CEU certificates and PayCom will only let you upload 5 documents
There are a couple different ways to complete this process.
1) Take screenshots of each certificate and upload into one Google document, which can then be uploaded to Paycom
2) If courses were completed on ContinuED, you can export a copy of your transcripts into a PDF and upload the PDF to Paycom
3) You can upload them using a .zip file
True or False: I will use verbal orders for adding new medications.
False - you use written orders for medications as of Sept 4
True or False: I can leave the advanced directives page blank when completing a POC.
False! Please ensure you are selecting the correct option for Advanced Directives prior to submitting your POC. If the family does not have a DNR or other documentation of an advanced directive, then please select full resuscitation.
True or False: I need to ask for editing access when utilizing the "view only" Home Exercise Program and Letter of Medical Necessity templates available on the shared drive.
False! When utilizing the HEP or LMN templates provided on the shared drive, please make a copy of the document, save it to your personal drive and then make individualized edits.
What type of note do you use for a discharge when you do NOT have a final visit?
Discharge FUVN
* You use this whether the visit took place (billable) or not (non-billable)
How many days in advance should I be notified about my annual review
30 days prior to their Annual Review
What statement should be added if a patient is not taking any medications and where do you enter this statements on the POC document?
"Patient not taking any medications" should be entered in the interventions comments box
What is the longest a patient can go without being seen in order to have the chart remain complaint
60 days- if you have had patients who have been on hold for periods longer than 60 days, please reach out to your RCM to determine next steps.
What is the Children's Hospital Challenge?
Solace donates $1 of each visit completed during the month back to Children's Hospital every year- this year this challenge will occur in October!
True or False: In the discharge planning section, I will select AGENCY DISCHARGE as reason for last visit.
FALSE - you will always select discipline discharge
What are 3 competency areas for CCP?
Behavior / Autism / RBT / ADHD
Trauma Informed Therapist
Feeding Sensory / Oral Motor
Feeding - Medical / Dysphagia
Medically Fragile / NICU
Sensory Specialist / Executive Functioning
CAS / Dyslexia / Literacy
AAC
What types of orders do we do for the following scenarios:
Initial visit (1st clinician)
Initial visit (2nd/3rd clinician)
Recertification
Initial visit (1st clinician) - POC
Initial visit (2nd/3rd clinician) - verbal
Recertification - written
If the CPA will not be completed in the 5 day window, what date should you enter a comm note by?
The last day of the current certification period. To remain in compliance, you will need to enter a miscellaneous note stating a family-centered reason for why there is no visit within the 5 day window
When is the holiday party?
October 1st at the Denver Zoo!
How many days notice should you give families for discharge due to inability to reach caregivers/schedule therapy?
5 days
What were the annual gifts for the past three years?
Cooler, Hydroflask and Yeti
Name at least 4 of the required pieces of information that need to be included in the narrative section of a daily visit note.
1) Where the visit occurred
2) Who was present
3) Level of alertness/participation
4) PPE worn if applicable
5) Medication updates, including if there are no changes
6) Specific caregiver coaching/education/strategy
7) Collaboration with a supervisor if an assistant
8) Plan for ongoing services with "Continue with POC"
9) Statement regarding reason if no signature was captured
If a patient is on hold due to awaiting a transition therapist and the recertification is due for that discipline who should you reach out to for orders?
The therapist who submitted the transition if they are still with the company
or
The RCM if the therapist is no longer with the company
What were two topics that were discussed during the 8/30 town hall?
Change of titles for Darcie, Corey, and Shashi
Rebranding to Care Options for Kids (including new colors)
Announcement of new documentation system CubHub
Reminder to complete Employee Satisfaction Survey
Children's Hospital Challenge
Change to open enrollment starting in October
What are the four required steps to complete a discharge?
1) Triage Comm Note
2) Discharge FUVN
3) Discharge orders (written)
4) Discharge Summary
**Please don't forget to resolve care plan goals and interventions