Federal Work Study
To be considered for Federal Work-Study, students must complete this financial aid application each year.
What is the FAFSA?
To complete the I-9, an employer or authorized representative must see these, not photocopies.
What is original documents?
The federal law that governs the privacy of student education records, access to those records, and disclosure of information from them.
What is the Family Educational Rights and Privacy Act (FERPA)?
This is the minimum age required for Student Hourly employment at UW–Madison.
What is 16 years old?
This bi-monthly gathering gives supervisors of student employees the opportunity to network and participate in professional development opportunities.
What is the Community of Practice?
Students are paid through this method, just like traditional employment, rather than having the amount directly subtracted from tuition/fees.
What is a paycheck?
Employers must physically review I-9 documents within this number of days of a new employee’s start date.
What is 3 business days?
Employees that have a duty to report any information they receive that suggests a violation of the UW-Madison Policy on Sexual Harassment and Sexual Violence has occurred or is occurring need to take this training.
What is responsible employee training?
Student Hourly employees must average below 30 hours per week, to be in compliance with this federal statute.
What is the Affordable Care Act (ACA)?
This tool allows supervisors of student employees across campus to share resources that might be helpful when working with student employees.
What is the student employment supervisor resource drive?
While earnings vary by position, students in Federal Work-Study must be paid no less than this amount.
What is campus minimum wage? ($10/hr)
This single document, listed under “List A", can be used by itself on the I-9 because it proves both identity and eligibility to work.
What is a passport?
This annual training is required for all employees to ensure data, privacy, and IT systems are protected and secure.
What is cybersecurity training?
International students on an F1 or J1 visa may work up to this many hours per week.
What is 20 hours?
This annually collects feedback on the experience of student employees at UW and informs improvements for our student employees.
What is the Student Employment Engagement survey?
This is the amount which the on campus employer contributes of a federal work study student's wages.
What is 60%?
If an employee’s work authorization has an expiration date, employers must complete this follow-up action before the document expires.
What is reverification?
FERPA protects these types of records.
What is Educational Records?
A student cannot begin Student Hourly work before this official time marker of their first semester.
What is the first day of the payroll calendar for the semester?
Takes place every year the second full of April?
What is National Student Employment Appreciation Week?
These two items need to take place during the hiring process in order for a student to earn their federal work study.
What is additional job classification and worker position earning costing allocation?
This is the retention policy that employers must follow for employee’s I-9.
What is 3 years or 1 year after termination, whichever is later?
FERPA does not apply to these populations.
What is prospective students, applicants, or students who have been admitted but have not yet begun taking classes.
Students who graduate or do not enroll for the next semester may work only until this ending point.
What is the last day of the student hourly pay period of the completed semester?
This program supports UW-Madison employers in creating and sustaining a work culture that values student leadership development through integration of the UW-Madison Leadership Framework and best practices across campus
Engaged Leaders through Employment (ELE)