Office Policies
Dress slacks, chinos, button-down shirts, and closed-toed shoes. Ties and jackets are optional. Please save your jeans and flip-flops for the weekend.
What is the office dress code?
A minimum of 10% of your time must include at least one hour of regularly scheduled face-to-face, individual meetings with this person each week.
Who is the primary supervisor?
Mandatory individual supervision
For all SFN-related matters, please use this email address, not your school or private address.
What is our brand new SFN/Outlook email address that we will be getting shortly?
This includes removing identifying details, such as names, birth year, place of work, geographical location. etc.
What is de-identification of a report or presentation?
See Appendix A
Broadly defined as interfering with professional functioning, due process includes an overview and guidelines for identifying and managing these.
What are problematic/concerning behaviors?
It is a professional judgment as to when a student's behavior becomes problematic rather than of concern. Trainees may exhibit behaviors, attitudes or characteristics which, while of concern and requiring remediation, are not unexpected or excessive for professionals in training.
1 year long contracts that include excused absence for illness, federal holidays, and 5 days off.
What is the attendance & Time-off policy?
Aside from required individual supervision each week, additional supervision is also required but it can be in one of several formats, including this one.
What is group supervision, case conferences, meeting with another licensed or other allied mental health professional, or additional individual supervision with primary supervisor?
If calling a patient, please use *67, google voice, or call from an office landline, instead of using this.
What is my private phone number?
As part of our informed consent practice, we alert patients that their de-identified data may be included in our database and used for this.
What is clinical research?
This is how often students will be evaluated for training progression through the year.
What is quarterly?
Because this is in our patient charts, we must store them in the correct place prior to leaving the office each day.
What is Protected Health Information (PHI) and raw data?
Neuropsych charts live in the ‘Current-Patients’ drawer until the report is done and distributed. For remote assessments, One Drive is used. Paper records (e.g., raw data, test materials, notes) should not be taken out of the office. If created at home during a remote visit, scan and then destroy/shred at home.
This weekly experience includes topics covering differential diagnosis, appropriate use of normative data, neuropathology, neuroanatomy, neurodevelopmental disorders, cross-cultural issues in neuropsychology, ethics, and more. Every Wednesday from 4:00-5:00 pm
What is our mandatory didactics seminar?
Sometimes journal club
During any telehealth meetings with patients, do not use your school or personal login.
What is my shared trainee Zoom login?
Our Zoom acct is HIPAA compliant. SFN Zoom logins will be shared among trainees and scheduling is important. Going over this next.
This practice can be done safely, if your computer is encrypted, your files have been scanned and uploaded to our secure drives, and you are sitting in a position that does not allow others to clearly view your screen.
What is working on reports outside of the office or home?
If problems are identified, this will be put into place to provide the support and correct the problem. It will include a time frame for expectations.
What is a remediation plan?
These parties must be alerted by email or phone if you need to take a sick day or miss practicum for another reason.
Who are my supervisor and Administrative Staff (Gina Toledo and Nely Herrera)?
Please update the Outlook calendar ASAP to reflect that you will be out on a day that you are normally scheduled to be in.
Each year, trainees must present two of these to our group during didactics.
What are case presentations?
Prior to beginning an evaluation, each patient is asked to read and sign this, which includes notification of HIPAA privacy notice as well as our uses and potential disclosures of protected information.
What is Informed Consent?
The publication provided to all trainees at the outset of supervision and to all clients at the outset of therapy.
What is Therapy Never Includes Sexual Behavior?
In the event that a student encounters any difficulties or problems (e.g., poor supervision, unavailability of supervisor, evaluations perceived as unfair, workload issues, personality clashes, other staff conflict) during his/her training experiences, a student can enact this.
What is the grievance procedure?
This may include filing a formal complaint with the training director, Dr. Shelley Peery.
Arriving to the office on time.
Arriving to supervision prepared.
Treating all office members with respect.
Completing tasks on a timeline that is mutually agreed upon between yourself and supervisor & alerting your supervisor if circumstances change.
Asking questions if you are unsure.
Learning and enjoying the training process!
What are SFN's basic practicum expectations?
Zuckerberg SF General Neuropsychology Seminar, UCSF MAC Grand Rounds, VA Palo Alto Brain cuttings.
Attendance is contingent upon completing work and meeting deadlines. Please discuss with your supervisor.
What are optional didactics?
Please make sure to check and do this before leaving each day, to ensure security of our physical storage records, test items, and computers.
What is locking the doors?
Report the therapist and file a complaint.
What to do if you have been subjected to sexual misconduct by a therapist?
DAILY DOUBLE!!!
National Academy of Neuropsychology (NAN)
International Neuropsychological Society (INS)
American Psychological Association, Division 40 (APA Div40)
What are required professional organization memberships?
Joining at least 2 of these is required but we highly recommend joining the top 3, at least.