Incident Reports
What types of incident reports do we use at summer camp?
major, minor, behavior, employee injury
This is when programming and supply lists are due
June 7th
After how many hours do we re-apply sunscreen?
3
What tools do you have as a camp coordniator to help with behavior managment?
- incident reports
- sticker charts and rewsrd systems
- inclusiuve rec
- enrollement form appendix A
- parents
What are the requirements for camp appropriate foot wear?
- closed toe with heal strap
- no flip flops or birks.....
Enrolment form package should contain:
Name, age and address
Emergency contacts
Swimming Information
Medication information
Allergy information
Medical information
Disability information
Photo Consent
Authorized pick up information
Food waiver
Sunsense
Out trip permission form (must be signed before outing)
Camp counsellor comes to you and says they lost all the programming. What do you do?
- run game or activity so that camp is under control
- have a digital copy to be printed
A person comes to pick up a camper who is not on the approved pick up list. What do we do?
- check enrollement form (sometimes names are missed)
- call the parent and ask for them to send WRITTEN persmission that the new person is allowed to pick up their child
You have a child who just turned 6 years old in your camp. They are struggling to engage with the group, seem very immature and can't keep up with games and directions. What can we do to help this child?
- have a counsellor work more 1 on 1 if ratio allows
- find some quiet games the kid may want to particpate in instead of big games
- document the disengament or incident that may occur
- talk to superviors, other coords and parents about moving the child to fun n friends
What are your rights as a City of Ottawa employee?
- the right to know
- the right to particpate in health and safety measures
- the right to refuse unsafe work
A child has hit their head and is complaining of a headache. What form should be filled out?
major incident report
Best place to find camp craft ideas
PINTREST
At what time do we charge a late fee during pick up?
5:15
- 15$ for every 15 mins
At the begining of the week, you had a talk with your campers and told them that if the week goes well they will get a surpise on friday for good behavior. What reward system would you use to track this and what would the "surpise" be?
Let the coords use there imagination!
- ideas: stick chart, marbles, stars, thermostate
prize ideas: freezies, extra swim time, extra free time or campers choice, prize bin items, movie and popcorn, tie dye, etc.
Your going through enrollment forms around lunch on monday and realize you have a child with an allergy. You look in the childs bag and only see one epi-pen. What's your course of action?
- put a red braclet on the kid
- call parents (we need another epi-pen)
- get med admin form for the epi-pen
- tell supervior and pull kid out of camp to be safe
A counsellor has come to you reporting they gave "Jonny" a band-aid and ice for their scrapped knee.
Who fills out the incident report?
The counsellor, they saw it happen
These people have access to the easement supply cabinets
Who is Directors, Coords and Jordan
How many minutes after a child has been lost do we contact the police?
30 mins
- ask campers the activites they would like to do
- create a reward system
- let them know if they can't behave on land its going to be hard to listen in the water (threaten swimming)
- behavior reports for communication with parents if needed
You are outside doing a colour coded scavernger hunt. Instead of looking for a red leaf or flower, the kid stabs themself with a stick and makes themselves bleed. Upon futher conversavtion, you find out the child stores a knife under their pillow without parental knowledge. Please outline the steps you would take.
- have a conversavtion with kid, gain an understanding and establish relationship, find out if the kid is in harms way at home (don't ask reaching questions)
- fill out major incident and suspected child abuse and neglect report
- call CAS and follow their directions
- if safe at home, have a private convo with parent at end of the day
While playing a running game in the gym, a counsellor and particpant collide. The child has a small scrap on their knee but the counsellor's ankle looks swollen. List all the forms that should be filled out and by who.
- Accident, Injury and Workplacr Illness report filled out by the counsellor
- minor report by the counsellor or who saw it happen
- get attention of the room and have them clean up
- give counsellors a reminder about expectations and have them re-engage
- take a look at programming and change the activty: do we they need to go outside and burn energry? Are they getting hungry and need to eat lunch? Are they hot or tired and need a quiet activity?
- give reminder to whole group about rules and expetactions for EVERYONE at camp
You have 24 kids aged 8-10 in camp. 3 counsellors and an LIT. What is the ratio of this camp on land?
1 counsellor for 8 kids
- LIT does not count in Ratio
When getting ready to head back inside from the park, a child decides to run away as they do not want to go back in. How can approach this situation?
- call for support
- have counsellors bring rest of the group inside after head count
- follow the child from safe distance, don't let them out of your site but don't get to close (they can think you are playing a game and are allowed to run)
- ask questions about what the child likes and try to difuse the situation
- once child returns to camp, fill our incident report and possibly call parents for early pick up
- come up with stragety for the rest of the week
Your on an out-trip to the museum. You notice your counsellor with a group of kids is in the gift shop and canteen area. When you approach, the counsellor tells you they are just buying themselves lunch and some of the kids wanted toys from the gift shop. How should you proceed?
- tell the counsellor to please take the group to the meeting point for lunch if they are hungry
- make sure the kids leave without buying anything and have them put the money back in their bag
- once back at camp, pull the counsellor aside and remind them of expectations
- talk to parent and ask them not to let their kids bring money to camp