2026 Summer Session Policy & Procedures and Staff Responsibilities

Staff

100

• Assistant Dean and Director of Summer Session

• Oversees and leads ALL of Summer Session

Tom Radmilovich

200

• Oversees and leads the Curriculum & Instruction Team and Financial Team

• Collaborates with multiple departments/directors/advisors/leaders/faculty across campus to ensure accurate and timely curriculum development: course creation, instructor appointments, classroom assignments, UCOP and Financial compliance

• Assistant Director

Rachel Miller

300

• Primarily focusing on processing DocuSign Enrollment Forms and Course Change Request Forms 

• General forms and forms labeled Athletic/VA/Vet/3rd Party/UCFA/etc. included

Seasonal Student Services Specialist Staff (Kaycie, Summer, Berlin, Jennifer, and Cat)

400

• Appoints Instructors, TAs, and Readers to Summer Session courses

• Processes the hiring documentation for Instructors, TAs, and Readers on UCPath

• Sets up courses

• Looking for two individuals here

Julissa Barnett & Christine Espinoza (Curriculum & Instruction Specialists)

500

• Responsible of uploading data to Kuali Financial Systems (KFS)

• Posts Charge/Credits and Receipts to PowerCampus

Krister (Sr. Financial Analyst)

Staff

100

• Supervision of General Assistants

• Manages Freshman Summer Success Program and the Master in Arts of Teaching

• Main contact for Third Party Student enrollment procedure and questions; generates invoices

• Collects, reviews, and organizes student information for Exception Requests

Amisadai Garcia (Student Services Lead)

200

• Manages Billing Errors Report

• Notifies students of Outstanding Balances and Financial Aid adjustments

• Oversees Student Accounts and merges duplicates as needed

Esai (Student Services Lead)

300

Responsible for Independent Study Enrollments

Clara (Student Services Specialist)

400

• Manages workflow and operations of Student Services

• Collaborates with multiple departments/directors/advisors across campus to ensure outstanding Student Service processes and functions

• Project Management

• Oversees and leads the Student Services team

Mike (Student Services Manager)

500

• Assigns classrooms and lecture halls for Summer Session courses

• Provides updates when departments cancel courses; notifies students of canceled courses

• Sets up online courses

• Sets up course evaluations at the end of each summer session term

• Notifies team of course cancellations

Carol (Curriculum & Online Instruction Specialist)

Staff

100

• The team members that receive phone calls, emails, and in person visitors first
• They reply to voicemails in a timely manner
• They assist with special projects
• They provide the best customer service in the entire UC system
• Have been colloquially referred to as "The Trenches"

GAs

200

• Processes International Student Enrollment

• Responsible for High School Enrollments

• Enrolls POST BACC & IUPP Students

Christine C. (Student Services Specialist)

300

• Processes Special Program Enrollments

• These special programs include a number of Master's programs, other graduate programs, and summer undergraduate programs

Gemma (Student Services Specialist)

400

• Responsible for Waitlists this year

• Recently began their second consecutive season with us

Bryan (Seasonal Student Services Specialist)

500

• Responsible for processing refunds

• Routinely does inventory

• Purchasing/Ordering/Procurement

Carmen (Student Financial Services Specialist)

Policy & Procedures

100

What is the name of our new third-party service provider for payments?

Flywire

200

What percentage is the non-refundable processing fee for domestic debit/credit card payments?

Approximately 2.85%

300

What is the name of the non-refundable fee that is triggered for insufficient funds, stop payments, closed accounts, etc.?

How much is this fee?

Does it constitute an official withdrawal from Summer Session?

Returned Check or ACH Payment Fee

$25

No

400

What date is the last day that a student with the Financial Aid Placeholder can enroll in Summer Session courses without paying upfront?

To enroll without paying, students must enroll by June 7, 2026. If enrolling after this date, students will be required to pay at the time of enrollment and may be reimbursed once their financial aid offer is awarded.

500

Study Load Limits - Fill in the Blank

University officials cannot approve students enrolling in more than _______ units total for the full summer. 

32

Policy & Procedures

100

What are the Summer Session payment methods?

(Looking for 3 answers)

• ACH
• Debit/Credit Card (American Express, Mastercard, and Visa)
• Anticipated Financial Aid (placeholder)

200

Here are 3 of the 9 non-refundable fees listed on the Policy & Procedures:

• International Student Fee
• UCI Health Insurance Fee for Visiting International Students
• Chargeback Fee

Name the other 6:

• Mandatory Campus Fee
• Course Materials Fees
• Late Fees
• Returned Check or ACH Payment Fee
• Service Fees charged by Flywire for debit/credit card payments
• Course and eTech Fees after our refund deadlines

300

What does ACH stand for?

(used by financial institutions to move money between bank accounts, commonly for direct deposits, payroll, and bill payments)

Automated Clearing House

400

What US law gives student the right to: 

Inspect and review records pertaining to themselves in their capacity as a student. 

Have withheld from disclosure, absent their prior consent for release, personally identifiable information from their student record, with exceptions as noted in the University student records policies. 

Inspect records maintained by the campus for disclosures of personally identifiable information from their student record. 

Seek correction of their student record through a request to amend the record or a request for a hearing.  

Federal Family Education Rights and Privacy Act of 1974 (FERPA)

500

UCI Residence Requirement for Graduation:

What percentage of students' total quarter units earned at UCI must be completed through courses that are NOT designated as online or mixed modality by the University Registrar for Graduation?

50% or more