Site Supervisor Time
Document covering the responsibilities of the site supervisor related to program identification, member oversight, evaluation and training, the member activities that are prohibited, the disciplinary procedures and the role of the supervisor in member discipline and termination, and financial obligations on the part of the site.
What is the Host Site Agreement (HSA)?
Member service activities are first outlined here.
Sending the time sheet back to the member for correction and notify the member about your concerns via email.
What is the action that should be taken if a member's time sheet is incorrect?
Actions your organization should take to ensure that others on staff and the public know that you have AmeriCorps members serving at your site.
What is site branding?
Up to 20% of the total hours served.
What is the maximum amount of training hours that members are allow to serve?
Time supervisors spent specifically recruiting members.
What is time that can be counted on the grant?
The part of a Member Position Description (MPD) that guides member service, including days and expected hours each week members are expected to serve.
What is the member's anticipated service schedule?
Members serving on federal holidays.
When documentation should be provided to the program for the member file to support hours on a timesheet?
The process of introducing the member to your organization, site and other staff, including an explanation of the member service activities and his/her/their role in your organization.
What is site orientation/onboarding?
Your member is to develop a service project to help the local community by recruiting volunteers to serve at a local thrift shop.
What is a prohibited activity?
Time supervisors spend communicating with the program director or program staff.
What is time that can be counted on the grant?
This should be communicated within 3 days of changes occurring.
When must the host site or site supervisor communicate changes to the member service activities?
Within 90-days of the date of the error.
When must corrections be made to member timesheets?
Three components required to be completed to ensure that members are successfully exited.
What are all time sheets submitted and approved, the end evaluation completed and signed, and a completed exit form?
The actions must you take if you discover a member has been proselytizing while wearing their AmeriCorps t-shirt.
What is have the member stop wearing the member gear while engaging in those activities (members can do prohibited/legal activities as a private person) and notify the program within 24 hours-workday)?
Time supervisors spend working alongside their members.
What is time that cannot be counted on the grant?
Member service is limited to developing content for social media, webpages or newsletters.
What is member role in social media and website management?
*Exceptions: New development or AmeriCorps pages - if the program has a AmeriCorps Facebook page for example
Member service hours outlined in the member position description.
What is the member's anticipated service schedule?
Prior to member activities, site supervisors should consider a variety of conditions, depending upon the season and planned activity.
What is member safety?
Your organization has always had a big golf outing, including dinner and a silent auction afterwards. This is a way the member can participate during the event planning, day of and afterwards.
What is they can hold a tabling event during the event to hand out materials to recruit mentors for their program?
Time supervisors spend holding an all staff meeting where members are in attendance and are including the discussion.
What is time that cannot be counted on the grant?
Allowable only when all host site staff, including whomever is the head of the organization, takes a turn doing the same task.
Can members regularly answer the phones while the admin goes to lunch or clean the bathroom (or other spaces)?
Time sheets having any of these hours should be returned and you should a conversation with the member about the serious nature of this action.
What is preloading of member hours?
*Discuss how supervisors can ID those hours
Successfully completed, for cause, or compelling personal circumstance.
What are types of member exits?
Census activities and Polling & Election activities
What are two recently added prohibited activities?