Transfer
What process is a student is placed in when they come from another school with a current IEP?
The Transfer Process
When is a student put into the initial process?
When they are first identified as needing special education services.
When you have an amendment meeting, what document MYST be changed/edited to capture what was discussed in the amendment?
How far in advance should I begin preparing/contacting team members and families prior to an annual IEP
At least 3-4 weeks
We use many documents in Ad Hoc Documents
FALSE
Do you actually have a meeting when you do the transfer IEP?
NO - just transfer info from the student's current IEP to the transfer IEP in Synergy.
Who completes most of the EDT documentation in the initial process
The evaluator (usually the diagnostician)
What are 3 examples of when you would have an amendment.
1. A transition between 3y4y to NMPK
2. A transition between NMPK and Kinder
3. A transition between 6th and 7th grade and/ or 8th and 9th grade
4. To change or update goals for a student
5. To change service time for a student
6. To change testing accommodations for a student
Should I recommend testing and document in in the PWN during an annual meeting
NEVER! Complete the annual and then move the student to the REED process or better yet, figure out that testing is going to be requested in advance.
What document from Ad Hoc needs to be provided to parents annually if they have given us permission to bill medicaid for services provided at school
Annual Notification of Medicaid benefits
Within how many days of receiving an IEP from a previous school must you complete the Transfer documents
10 days
Who will let you know that a new student has been added to your caseload?
Martha Herrera
The annual process
2 weeks prior to the due date.
What is the process called for preschoolers who are turning 3 and will begin receiving services from the public schools as of their 3rd birthday
C to B Process
Who will request records from other school districts?
Martha Herrera
Who is responsible for creating the EDT invitation, the IEP invitation, the IEP and the PWN for the IEP for an initial IEP?
True or False:
If I have a meeting with the family and team of a student and we don't make any changes to the student's program, I should make an amendment.
FALSE - Amendments only document minor changes to a student's program.
If a student has accommodations in place, where else besides the accommodations page do they need to be documented?
To of the Services page
To make life easier for Clara, what ad hoc document will we complete and leave blank when we turn in the IEP
Medicaid individual treatment plan
Within how many days after you complete the transfer documents must you complete an annual for a transfer student?
30
What are the 3 possible responses for the Medicaid consent form?
1. I give permission
2. I don't give permission
3. My child is not eligible for Medicaid
If a student's exceptionality changes, I should have an amendment to update this information on the IEP
FALSE!!! :)
Where should EA services be documented on the annual IEP
On the Services Page
My student has an EA that is documented on the service page, where should I be more descriptive about how the EA services will be provided
On the Prior Written Notice (PWN)