Where in CP?
Where does race go in CP?
Application Tab in the person's information AND in the Agency Specific area too
A family wants to apply at your center but your center is full. There may be room with the FCC. What do you do?
Continue with the intake process. While doing the intake, communicate with the FCC's letting them know you're doing the intake and putting them on the waitlist. Provide the family with the FCC's contact information.
Where do you put the MSH20 waitlist letter?
Section 4 Contacts
A family is requesting a copy of the attendance sheets for this season
MG 6.12 Request for Student Records.
Can be found in the Program Design and MAnagement Section -> PDM 2 Management Systems OR it's hyperlinked in the MSHS ERSEA Miscellaneous Menu
Attendance needs to be entered into CP when?
Centers-Weekly
FCC's- Biweekly
However, best practice would be daily
On the intake, a person says they get WIC and is a Veteran. What 2 places does it go in CP?
On the Application Tab in the Agency Specific and the PIR Tab
A family is applying for their preschooler but they also have an infant they want to take care of at home. What do you do?
Explain to the family that although they are not ready for their infant to start care, you want to proceed and put them on the waitlist also, so if in the future they change their mind they won't have to fill out all this paperwork again. They will be able to contact us and let us know when they are ready for services for their baby.
Where do you put the selection criteria points?
Section 2 in order of the intake checklist
A child is experiencing excessive absenteeism. Where do you find the resources to provide the family?
MSHS ERSEA Resource page -> Attendance Resources
When is a recruitment event clearance form due after the event and when is it filed?
3 Business Days and at the EOM Folder
Where do you enter that a family is experiencing homelessness?
In the Client Track information per EACH family member and the PIR Tab
Grandparent is the one who has the Ag income and they say that grandmother is the primary caregiver, not the mother...
There has to be a court order or notarized form... however for notarized forms it will be a case by case basis and MUST get ERSEA Manager Approval first
Where do you put the immunizations?
Section 5 Health
Although we collect them at intake, it is a health requirement and CA State Licensing Requirement
All the Attendance sheets for MSHS and FCC
Linked on the ERSEA P&P Attendance
When should you turn in FDA's to your POC?
Within 3 business days
Determine family's eligibility expiration date
In the enrollment Tab, on the Enrollment History, Eligibility Date, and Application Date
A family has applied for the HS program but they also have ag income
Have the family apply to the MSHS program
The MG. 6.9 Contact Form
Section 4
Recruitment Flyers
On the Recruitment Flyers link on ERSEA Intranet
When is all the EOM due? And when does it lock by?
It is due on the 10th of every month, locks by the end of the following month
How to find all your migrant vs seasonal slots
Report 2280
If you have been locked out of entering attendance
Submit a ticket to IMS
Income Calculation Sheet
This does not go in the child's file, it will be in a SEPARATE file in a locked cabinet along with eligibility docs
When a family has been offered a slot but the family has not returned contact
MSHS21 No Response Letter and in CP
What is the turnaround time for an intake to be submitted to your POC?
As soon as you have completed all the necessary documentation for it.