Planning Basics
What is the first step in any planning process?
Set clear goals
What’s the term for spending more money than you have available?
Overspending/going over budget
How can you prevent last-minute rushing?
Start early and set realistic deadlines.
What’s the role of a team leader?
To guide the group, delegate tasks, and ensure deadlines are met.
What was Homecoming originally created to celebrate?
Alumni returning to their school for a football game.
Breaking tasks into smaller, manageable pieces is an example of what?
Task delegation
What’s one way to raise funds for an event?
Sell tickets, organize fundraisers, or get sponsorships.
What’s the term for listing all tasks with their deadlines in a single document?
A project timeline or schedule.
Name one way to keep a team motivated during planning.
Celebrate small wins or set clear milestones.
What’s the most popular Homecoming theme in the U.S.?
Hollywood/Red Carpet
Why is flexibility important in event planning?
Because unexpected challenges can occur.
Why is it important to track every expense?
To avoid overspending and ensure accountability
How often should progress on tasks be reviewed during planning?
Regularly (weekly or bi-weekly)
What’s one sign of a strong team?
Trust and effective communication among members.
What’s the most popular day of the week for Homecoming dances?
Saturday
What does SMART stand for in goal-setting?
Specific, Measurable, Achievable, Relevant, Timely
If ticket sales are low, how can you adjust your budget?
Cut non-essential expenses or find alternative funding sources.
How do you decide which tasks should be done first?
Prioritize by deadlines, importance, or resource availability.
What should a team do after completing a project?
Reflect on what went well and identify areas for improvement.
What’s one unique Homecoming tradition at some schools?
The Homecoming parade, bonfire, or crowning a Homecoming King/Queen.
What’s the benefit of assigning roles based on people’s strengths?
Increases efficiency and ensures tasks are completed well.
Name one strategy for staying within your budget.
Prioritizing needs over wants or tracking expenses.
What’s the most common cause of missed deadlines in event planning?
Lack of communication or unrealistic timelines.
What’s the most effective way to resolve disagreements in a team?
Listen to all perspectives and find a compromise.
What’s the most common fundraising method for Homecoming?
Ticket sales.