Category 1
What is the main purpose of an official document?
To communicate information formally and clearly.
What kind of tone is used in official documents?
Formal tone.
What pronoun is usually avoided in official documents?
"I"
Which word is more likely in an official document: “buy” or “purchase”?
Purchase
What kind of language should be avoided in official documents?
Slang or informal language.
Which is more formal: “start” or “commence”?
Commence
What is the main feature of the structure of official documents?
Clear organization with headings and sections.
What is the usual font style in printed official documents?
Times New Roman or Arial.
Which phrase is formal: “Let me know” or “Kindly be informed”?
Kindly be informed
True or False: Contractions like “don’t” are common in official documents.
False
What does “enclosed” mean in official writing?
Something is included with the document.
What is the formal version of “need to”?
Required to
What is a memo?
A short official message or report.
What should official documents avoid: emotion or precision?
Emotion
True or False: Official documents often use passive voice.
True
Which of these is a common closing in an official letter: “Cheers” or “Sincerely”?
Sincerely
What is the term for a list of items at the end of a document?
Appendix
What does "cc" stand for in official letters or emails?
Carbon copy
Which phrase fits official style: “We are sorry” or “We regret to inform”?
We regret to inform
True or False: Official documents always include the writer’s personal opinion.
False
What does the word “hereby” often indicate in official writing?
An official action is being taken.
What is the purpose of using legal terms in official writing?
To be precise and professional.
Which is more formal: “help” or “assist”?
Assist
What does "per your request" mean?
As you asked.
What type of English is used in official documents?
Formal or Standard English