Time Blocking
What is the basic definition of time blocking?
schedule specific blocks of time on your calendar for particular tasks or activities, rather than working from a simple to-do list
True or False: Task batching means doing similar tasks together at the same time.
False
Why might someone benefit from time blocking?
Ex: Reduces decision fatigue
True or False: Multitasking usually increases productivity.
Why?
False, because when multitasking, you are distracted and not focused upon one specific topic. This can lead to a decrease in quality.
Name one common time management strategy
anything we learned in the past lessons
what are some ways to motivate yourself into actually following through with the plan?
give yourself a reward at the end of the task
think of the satisfication that comes as a result of finishing something
pomodoro
parent accountability
What is task batching?
Grouping together similar groups and assigning them specific block of time. Does not switch between different categories of topics(e.g. math, history, reading, fine arts)
benefits of flexible schedule vs. rigid plan
Strict time blocking doesn't allow for any changes or unexpected events that may happen. This can easily mess up your plan, and you are left to redo everything. Flexible time blocking allows you to have buffer time and adapt to the changes.
Scenario: It is Wednesday
I have a Algebra Project to complete by the end of the week(Friday). There is a US History test on Friday
How much time do I spend on each task?
Ex: spend more time on project, because it takes more steps, and test studying can be focused into one simple time block.
(ultimately, it depends on you to weigh the odds and figure out the best decision)
What is the difference between urgent tasks and important tasks?
Urgent: tasks with an immediate or upcoming deadline
Important: tasks that may not have a specific deadline but matter long-term
Name one simple benefit of using time blocking.
increases focus and productivity during specific period of time
Name one simple benefit of task batching
saves energy and reduces decision fatigue
How can time blocking help identify hidden wasted time in a day?
it makes your schedule visual and structured, so you can easily tell if you missed something
tracks actual vs. planned
Why does switching between different types of tasks drain mental energy?
You need to figure out what the new topic requires of you, and it takes time to readjust mental strategies and processes.
How do I focus during a task and "lock in"
1. get rid of distractions
2. set clear goals
3. pomodoro
Why is it important to include buffer blocks between time blocks?
in case you ever get off track
Why is task batching better than doing small tasks sporadically throughout the day
reduces mental fatigue and wasted time caused by context switching
How could digital tools (like Google Calendar or Notion) improve/challenge you in planning?
These tools can allow for a visual schedule and constantly send you reminders to make sure that you stay on track.
How might someone misapply task batching and accidentally reduce productivity? Provide an example
Ex: trying to do too many of the same tasks in one time block
How many hours of sleep do most teenagers need each night?
8-10
Why do people not follow through with time blocking?
laziness, dislike of the assignment, not enough motivation
How do you decide how long the transitions/breaks are between each task batching?
Depends on the amount of work you just finished the type of personality you have.
How could you schedule and plan events based on your energy level?
hardest tasks during your time with highest level of energy(generally the morning)
shorter/menial/less challenging tasks during breaks or later into the day when you get tired
How to get back on track when disrupted or distracted during work time
1. take a short break(30-60 sec)
2. use pomodoros
3. adjust time block if necessary
4. refocus on task(remind yourself)
How do I stop myself from continuing to play when it is time to transition to work?
1. use apps or website blockers(e.g. Forest)
2. change to your mindset to "just start"
3. visualize the free time you will have afterwards when finished with all work.(no "guilty pleasure"/taking a break even if there is till work)