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Reservations
GovTrip Potpourri
New to You
Vouchers
General
100
Your traveler will need to have one of these on file so that online reservations can be made
What is a Personal Credit Card OR GovCC?
100
This is the domestic booking fee
What is $23.55?
100
These flags REQUIRE justification in GovTrip
What are Pre-Audit flags?
100
I can create these vouchers for FREE in GovTrip
What are Supplemental Vouchers?
100
This is how I search for a TDY location when creating an authorization for HHS-99 travel
What is the keyword search?
200
If you call Omega for Air travel reservations and add the TMC fee, the method of reimbursement for the TMC fee must match this
What is the method of reimbursement for air fair?
200
This is the maximum size allowed for documentation that is uploaded
What is 2 MG?
200
The 'Interim' button appears when one of these conditions are met
What is: 1) During trip dates OR 2) An expense was incurred and recorded in the authorization before trip start date
200
This is how much a local voucher costs
What is $6.50? (Encourage your traveler to submit these quarterly to save on fees!)
200
These are the 2 ways in which the traveler can be reimbursed before starting on the trip
What are: 1) Advances 2) Interim Vouchers
300
This is how I know that a fare is a limited capacity city pair fare
What is a cream colored flight?
300
This type of voucher is not created from an authorization
What is a local voucher?
300
Receipts from a trip can be attached in one of these two ways
What is: 1) via fax along with GovTrip cover sheet for the authorization 2) via upload
300
The 'Create a New Voucher from Authorization' appears only after an authorization has been approved and reached this status
What is POSACK OBLIGATION?
300
The 3 letter word (starting in Y) that tells me an authorization as been approved
What is 'YES'?
400
This status indicates that the document was successfully posted in the agency's accounting system
What is POSACK OBLIGATION?
400
My traveler wants to use her frequent flyer miles to upgrade her reservation. I need to change this 1)date while I am in this 2) process
What is: 1) The Advanced Ticketing Date (TAW date) 2) Review & Sign process
400
You should NOT modify this date when creating your itinerary
What is the Arriving On date?
400
Each Interim and Final Voucher costs this amount
What is $13.50?
400
Documentation & Receipts can be found under this tab
What is the Expenses tab?
500
GovTrip will cancel all reservations made using the booking tool if the authorization is not signed at this time
What is 4 days prior to the departure date?
500
You MUST amend an authorization if perform any of these 3 actions
What is: 1) Change overall trip dates or TDY dates 2) Add, remove or change a TDY location 3) Give an Advance (smaller edits can be made to the voucher but check with your Approver first!)
500
TAV is short for this
What is Travel Authorization Voucher fee?
500
These are the 5 types of vouchers I can create in GovTrip
What are: 1) Final 2) Interim 3) Supplemental 4) Local 5) Constructed
500
Here are two reasons to love working on vouchers using GovTrip
What are: 1) Original trip per diems are retained and displayed (not zeroed out as in Gelco) 2) Allows changes to Accounting codes on the voucher without having to amend the authorization!