USO Okinawa 2023

Wells Fargo

100

At a minimum, how often should I go into my WellsOne account to complete transactions?

AT LEAST once a week.

200

I lost my receipt. What do I do?

1. See if the vendor can reprint receipt. 

2. If no, complete Missing Receipt Affidavit Form (when transaction is over $50). Friendly reminder, a Missing Receipt Affidavit Form does NOT count as a receipt. Select NO receipt in WellsOne

300

I mistakenly used my USO credit card for a personal charge.  How do I code the personal charge and reimburse the USO?

Reference training slide #22

1. Code the personal portion to 1240-00-000-00-00.

2. Reimburse the USO for personal charges, including any associated cross border fees, immediately via the USO Employee Reimbursement Page.  Please also notify the accounting team.

3.  The reimbursement receipt is used as your transaction receipt in WellsONE for the personal transaction.

Asset Inventory

100

Items valued at what dollar amount or greater are required to have a blue and silver USO Asset Tag?

$250 and greater

200

Per the Fixed Asset Policy, how often is each center required to do a physical inventory and inspection of all fixed assets?

Biennial (meaning at a minimum of every two years)

Best practice is to also complete an asset inventory within 30 days of center managers departing and on-boarding.

300

If you want to dispose of an item in your center, what steps do you need to take?

1. Check your Asset Listing found on the Pacific Accounting TEAMS Channel to see if the item is listed. 

2. Complete a Disposal Form

Non-Cap = AD required to sign form

Fixed Asset = RVP required to sign form

Coke

100

Which of the following is NOT a current Coke Product?

A. Minute Maid

B. Sprite

C. Dr. Pepper

D. Powerade

E. Dasani

Dr. Pepper. 

Remember to visit Coca-colacompany.com. There are tons of products that fall under the Coke umbrella that you can take advantage of. It doesn't need to be original Coke. 

You can google UPCs as well.

200

What do I do after I spend my allotment of Coke money for the year?

1.COKE descriptions need to remain the same even after you use your allocated COKE amount. This way if ever asked how much we spend on COKE products, as a way to increase our COKE grant, we have this information.

2. Begin including your COKE amount on your internal expense tracker as the spend will begin coming from your center's operating budget. 

300

Where can I go to find out how much my center spent on COKE purchases? (2 Part Answer for full points)

1. Your center's internal tracker.

2. TEAMS via accounting's tracker, which the center reconciles monthly to their internal tracker and partners with the accounting team on reconciling any potential differences.

G/L Coding Guide

100

Which is NOT a qualifying holiday (subcode 96) based on the Core Programs Policy?

A. USO Birthday 

B. Marine Corps Birthday

C. Halloween

D. National Apple Betty Day

National Apple Betty Day

200

What is the GLAC Subcode Hierarchical Structure?

(Hint: 3 buckets)

1. Core Programs

2. Explore Programs

3. Other-95 (do NOT foresee you ever using)

300

I’m doing a program that hits multiple subcodes 

(i.e. both “27” – Military Family Programming and “96” – Holiday) which subcode should I use in Wells Fargo?

Follow the GLAC hierarchy

Holiday = Core Program

Family Programming = Explore Programs

NOTE:  Expenses may also follow your program traffic as well.

Potpourri

100

What is the in-kind reporting threshold?

$250 or more in a month. 

200

Per the USO Travel & Employee Business Expense Policy, which of the following IS an allowable business expenses:

1. Farewell or welcome meal for employees

2. Team bonding manicures

3. Card and cake for an employee's birthday

1. Allowed if within budget, and the highest ranking team member at the event pays for the meal.  In addition, the expense requires first and last names of all attendees, as well as their titles.

2. NOT Allowed. Team building events are allowed, but you must adhere to meal limits and NO activities from Section 11 List of Non-Reimbursable Expenses.

3. NOT Allowed (as a USO expense per section of policy referenced). 

300

Someone wants to donate a Cash or Check to the USO, what steps are you following?

1. Ask them to donate ONLINE first!

Reference training slide #59

1. Copy of all support/letter/envelope.

2. If Cash, accepted and counted by 2 people (minimum of 1 being a USO employee) and Cash Count Form completed. 

3. Upload all support BEFORE going to bank

4. Go to bank same day, or securely lock overnight and go next business day.