Let's make this vacation Epic!
What is my Epic schedule?
Note: Once your vacation time has been approved by your supervisor, they will block your template in Epic. If you do not see your template blocked off for the appropriate time, please nudge your supervisor to do so!
This is one way we make sure the site (and our patients) are aware that you are out of office.
This is the first thing I should do once my vacation time has been approved.
What is set a plan to ensure that work goals and expectations are met?
Note: Work with your supervisors to develop a plan to meet your goals and notify your patients prior to your scheduled time off.
The platform used to request time off (sick, vacation, etc.)
What is Paycom?
All things of this nature must be closed and completed in the Electronic Health Record prior to my time off.
What are Open Encounters?
Note: It is also best practice to make sure all outstanding inbasket messages have been addressed.
Prior to my vacation, I need to make sure my supervisor has completed the following:
What is creating an Out Of Office calendar invite on outlook?
What is blocking my template on Epic?
The number 1 thing you should do while you are off.
What is relax?!
Also acceptable answers (including but not limited to):
Enjoy yourself!
Do NOT think about work!
Recharge!
It is imperative that I do this to ensure that any urgent patient matter(s) can be addressed in my absence.
What is attach my inbasket to my supervisor?
Note: This is a requirement for all staff when scheduled out, and ensures that anything that is needed in your absence can be addressed adequately and in a timely manner. We can (and should!) take a vacation from work however, our patients cannot take a vacation from their health care needs.
Prior to my scheduled time off I must complete the following:
What is set up my work cell phone voicemail?
What is attach my inbasket to my supervisor?
What is set an out of office status and availability on Webex teams?
What is set up automatic replies in my email?
What is ensure that all open encounters are closed and all inbaskets responded to?
You should do this as often as you need.
What is take time off!?
Note: We encourage you to use your time as you need it, and want to work with you to develop a plan so you can do so confidently!
We also know that unplanned things happen. Let's have a conversation about what to expect when you need to take time off unexpectedly.