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Master Data Overview
Roles and Responsibilities
Process and Controls
Organizational Hierarchy
Mixed Category
100
Materials, customers, employees, suppliers, banks, recipes, chart of accounts, bills of materials, contracts, etc.
What are types of master data?
100
Employees, Suppliers and Government Agencies.
Who are information sources?
100
SAP Vendor Request and Open Text Vendor Invoice Mgmt.
What are tools for vendor request?
100
These groups determine which fields in the vendor master are required or optional.
What are account groups?
100
To know the who, where, when and how for payments.
Why does Accounts Payable need master data?
200
Master data is used in transactional processing and then used for business decision making.
What is Master Data Integration?
200
P2P Service Center, Operational Buyers, AP Invoice Processors, Finance Representatives
Who are Originators?
200
Assigns a unique sequential number.
What is a system control?
200
Place an order for goods or services. Can also perform the functions of the ordering, pay to, ship from and pick up.
What is a primary or main vendor?
200
Account group for address only.
What is Z002?
300
Procurement, payments, reimbursements, intercompany, transportation, Quality Control audits, statutory reporting.
What are activities requiring vendor data?
300
Acts as an interpreter of data and documentation for SAP and other systems?
Who are Requestors?
300
Triggered when the vendor tax registration number from the invoice does not match to the vendor master.
What is Invalid Vendor VAT Exception?
300
Record contains address, payment method, payment terms, bank details and may be a supplier’s receivables center.
What is a pay to vendor?
300
Routed by company code and purchasing organization.
What is organizational data?
400
Travel and entertainment expense reimbursements.
Why are employees setup as vendors?
400
Performs a series of quality and compliance checks to validate request.
What is a Maintainer?
400
Responsible for gathering and inputting all necessary data and documents.
What is the requestor?
400
An organizational unit to structure your business from a financial accounting viewpoint
What is a company code?
400
An organizational unit which negotiates general price conditions with vendors
What is a purchasing organization?
500
Income tax, withholding, classifying payments, related parties and denied parties.
What is statutory reporting?
500
Monitors vendor master data, standardize addresses, standardize payment terms, TIN, Business Names, etc.
What is Data Governance?
500
Routed by vendor country.
What is general data?
500
Provides goods, may be a manufacturing point or warehouse.
What is a ship from/pick-up vendor?
500
Triggered if vendor is checked for posting block either at company code level or centrally for all company codes.
What is an Invalid Vendor Exception?