Ship Documentation
Where can the ship documentation email be found?
Chrome. Gmail
Why must water taxis send us manifests?
They are mandated to do so
What is the morning update?
A summary of activities that occur in our territorial waters
Alternative name for weekly boarding report
ship calls report
What are the only attachments that we save from the emails?
We save all
How much does BPA collect from the water taxis per person?
$2
By what time must the report be submitted?
0830 hrs
What is the span of the reporting week?
Friday to Thursday
What should be done after saving an attachment that needs to be processed (signed)?
Inform PSCO during office hours
Process on your own outside office hours
List the abbreviations for the 3 main ports of departure.
BZ, CC, SP
What does the BNCG report contain? How is it created?
Vessel information. Weather report
By deleting internal info from morning update
With which unit will reconciliation be done?
Port State Control Unit
What is the First Voyage Folder?
A folder that contains documents saved on a vessel's first voyage to Belize for the year
What 3 things must be checked for on the manifest that are essential when saving it?
Time of run, port of departure, vessel's name
What format is used to name the morning report?
Month (Abbreviated to first three letters) /Date/ Year. Example: Jan012020.
Give the abbreviation for each ship type: Cruise, Tanker, Container, Pleasure
PAX, TNKR, CRGO, SLG
When was the Document Portal instituted?
April of 2019
What should you do after saving a manifest?
Update the excel checklist
Name all the sources of information used to produce the morning report.
Vessel Logbook, FVLM Logbook, Incident Logbook, MCI Logbook, Water Taxi Excel Sheet, Marine Forecast Website
What are the three parts of the report?
Ship Calls Register
Ship Calls Count
Reconciliation