Recruitment
The 4 main eligibility criteria for TTT participation?
What is:
Age
CDI
Treatment History
Phone
Bonuses:
Psychotic features (+1)
Intellectual disabilities (+1)
English-speaking
You send out a reminder email. What attachment do you add?
What is:
Participant guide handout PDF
Materials needed for running an intervention session
What is:
Intervention protocol
Project Tracker
Lab Email
LSMH Database
Calendar
Zoom
Qualtrics
The number of follow-up surveys we send out and the timeline for when we send them out based on intervention completion
What is:
5 follow-ups: 3M, 6M, 12M, 18 M, 24M
The initials we input on the Compensation Log
What is:
Parent/caregiver initials
On the tracker, the difference between marking a participant’s screened column as Eligible vs Baseline
What is:
Eligible = eligible and not scheduled yet
Baseline = eligible and scheduled
Today is 3/9, and the family's session is scheduled for 3/11. Name the tasks you have to complete
What is:
Send reminder email with attachment
Call the family (Leave voicemail if no answer and send text)
What can you have done before a child gets on the zoom call?
What is:
Generate intervention link
Create zoom and send zoom details via email
Steps for checking and updating our system when a teen completes a follow-up survey. Assume the parent has completed their survey already
What is:
Run the Check #M Follow-Up tracker function
Check Qualtrics for completion and risk assessment responses
Inform the coordinators if risk assessment needs to be conducted
Update the summary page with “1” (or add “1”) for the corresponding follow-up completion row
Compensation for Baseline, LifePak, Intervention and Follow Ups
What is:
$25, $25, up to $30, $10 per parent-child pair
During a phone screen, a caregiver mentions that they have another teen who might be interested in participating. What do you do?
What is:
Create a new LSMH ID for each child and do another screen for the second child
A family texts us letting us know that they cannot attend their Baseline session today. Name the tasks you have to complete
What is:
Mark them as reschedule on the tracker
Delete BOTH Baseline and Intervention Google calendar events
Mark BOTH Baseline and Intervention sessions to ‘Canceled’ on the Session Tracker spreadsheet
How do you generate a zoom link?
What is:
Click cell/Functions/Survey Links/Intervention/Yes/Add parent email/Okay/Copy and Paste into protocol
A family has not completed either follow up. Name the steps for reminding the family
What is:
Call every day if we have not received any response
Email every 3 days
Text every 3 days
Voicemail every 3 days
The maximum number of surveys a child in LifePak completes over the course of 21 days
What is:
105
Parent mentions their child has been admitted to the hospital one month ago for a suicide attempt. This family can still be ________ for our study
What is:
Eligible
A caregiver states that it’s currently 2:30 PM Mountain Time. Name the current time in New York
What is:
4:30PM Eastern
The parent is not home so the child is unable to confirm their email address. What should you do?
What is:
Have the child call the parents cellphone
If they do not answer, continue with intervention session and notify the coordinators of the situation
A parent wants to know when they, the parent, and their child will each receive their own $10 gift card. What do you tell the parent?
What is:
It is one $10 gift card for the both of you as you complete each of the follow ups. :)
A teen texts us and says the data bar is gray and that they finished their survey. When you check the Intervention Youth survey, you don’t see responses from this teen. Name the phase the teen just completed and state how you would proceed
What is:
Phase: LifePak
RAs do nothing; coordinators will compensate the teen
A potential family states that their child can hear their name being called through the radio in the car and they feel like people are following them constantly
Psychotic features
Parent has two children and wants to complete their sessions all together. They would like to reschedule their sessions to a single 3 hour session for the 2 children and the 1 parent. How would you proceed in terms of rescheduling this family with 2 children?
What is:
If the time slots allow, offer two separate sessions back to back on the day
Inform the family that unfortunately they need separate sessions and we can schedule it two (different but) consecutive days or consecutive weekends.
You're running a child intervention session. Once you send the survey link, the child says the email provided for their parent is wrong. You instruct the child to update the one question and then move on. During the call, they turn off their camera. They also chat you a message saying they will start the intervention session once you leave so you decide to get off of the zoom call. What went wrong and what should have happened instead?
What is:
Email should be updated twice and also chatted to us for our records
Child needs to keep camera on
Cannot get off zoom until intervention session has started
While reminding a family for follow ups, they let you know their child no longer wants to participate in our study. What steps must be done?
What is:
Ask the parent if they would like their child's previous study data removed or if they just no longer want to continue participation
Inform coordinators immediately
Mark ‘Not Interested’ on Tracker
Child has a history of self harm and has indicted “I want to kill myself” on item 8 of the CDI. Explain how you would proceed in terms of disclosing or not disclosing to the family
What is:
Disclosing ideation/self harm script