Time Entry
This is when the Productivity Policy states employees will enter their time
Daily
This is when mileage is to be submitted
Monday by Noon
Suzie complete a shift from 9am-2pm on Tuesday, but entered her note for the shift on Wednesday from 7pm-7:15pm. This is how it would be entered in Workday.
Tuesday, 9am-2p; Wednesday, 7pm-7:15pm
In 'real time' or when the work actually occurred
This is entered in the 'Memo' section of Workday when creating an expense reimbursement.
Enter start and end date of submission period (Monday to Sunday)
Example: 11.07.22 to 11.13.22
This type of time is used when shadowing another team member, reading ISPs or SSB plans, or completing admin work or trainings.
Training Hours
Net Travel (for participant shifts) is calculated this way
Home to Participant (minus) Home to County Office
Example: Home to Participant = 10
Home to County Office/Program = 5
Net mileage to claim calculation 10-5=5 miles
This information is entered in the 'Comments' section
Participant initials (when providing support)
Shadowing/Reverse Shadowing, plus participant initials
Checking e-mails
Entering notes
Sending a pre-approved team e-mail
A training name
The reason for each address listed is entered this way
In parenthesis after each address, using the goal categories such as BEH, SOC/COMM, ADL, or EMP/EDU
or when possibly: NET; TRAINING; SHADOWING
The 'type of hour' is used when an employee is 'reverse shadowing' or, is the experienced team member who lets someone else lead the shift and provides feedback to the new team member as needed.
'Training Hours'
Mileage will not be reimbursed to an employee if not submitted to Finance within this number of days
60 days from first date of occurrence