Workday 101
What two types of Workday courses can we create?
Blended and Digital
Can you give a definition of an Offering?
Offering is the date, time, and potentially, the location of a course. Offerings are only required for instructor-led, blended courses, and location is only required when those courses are not virtually conducted.
Please name 3 flagship learning programs.
W2OWG, Inspiring Leaders, Leadership Academy.
If someone attended part of the training, it will still be marked as “Attended” in Workday.
True. In Workday we only use “Attended” and “Did not attend”.
How long before the training should we close enrollments in Workday?
Two weeks.
Can you give a definition of a Learning Transcript?
Learning Transcript provides an overall view of the colleague's learning status (including not started, in progress, and completed learning), along with details such as date, duration, and course topic.
Please name 3 things you can do as a Learning Admin.
Create courses, manage learning content, generate reports, enroll workers.
The opportunity Graph helps learners identify courses ranked most highly by those in positions that align with goals set by individuals within the company.
True.
Fill in the blank:
Before each training program the ______________ should be pulled from Workday (4 weeks in advance for virtual programs and 6 weeks in advance for in-person programs). We can find it in MMC Learning Enrollments.
Attendee list
Can you give a definition of a No Show?
No Show is a person who is expected to attend but does not attend the session, without informing us. A Coordinator and a project manager should copy each other when handling No Shows.
Please name 3 mandatory fields when creating a course in Workday (e.g. language).
Course title, course description, topics, skills, contact person, time value, cover image, course number, lesson order, media lesson title, security categories.
OWG/GBL/BL/VMF/08APR2023 is the correct course number for the course called “Oliver Wyman: Virtual Management Foundations” that will take place on the 9th of May 2023.
False. The shortcut is missing “OW” that are part of the course title. The date does not matter as we put the date of course creation and not the date of when the course is scheduled. The correct code should be:
OWG/GBL/BL/OWVMF/08APR2023
Fill in the blanks: If somebody is unable to attend a training course that they signed up to attend, they may change the dates in Workday. They should do it: more than ____ weeks before the in-person session and more than ____ weeks before virtual sessions.
6 weeks before the in-person session, 4 weeks before virtual sessions
Can you give a definition of an LMS?
Learning Management System is software that helps you create, manage, organize, and deliver online training materials to learners. Workday is an example of an LMS.
Please name 3 reports we can pull from Workday.
Learning Enrollments, Learning Enrollments (Including Lessons), Course Offering Details, Course Offering Details, User Transcript, Learning Program Content Tracking, Learning Status with Due Date [incl Waive and Cancel], CR MMC CPD Operational Report.
You can use an image from Google Pictures as a cover image for a course.
False, you have to use legal sources (eg. Creative Commons). One way of accessing them is to download them from the desktop version of PowerPoint:
Insert > Pictures > Choose the right picture > Stock Images > Save as Picture
Can the Talent Manager we have in Warsaw see the courses the Warsaw employees have taken in Workday Learning?
Yes, our Talent Manager is set up as a manager in Workday and they can see a full learning transcript of the employees in Warsaw.
Can you give a definition of the Waive function?
The Waive function allows you to remove the course assignment so that it appears on the user’s transcript as waived. This may be preferable to using the drop function. You can use the waive assignment feature where learners no longer need to complete the assignment. The Waive assignment will only work on active learning content.
Please name 3 content providers in Workday.
Internal, Harvard Spark, LinkedIn Learning, YouTube Learning Content
We should “mark as acquired training” all nomination-based programs, where L&D handles enrollments: W2OWG, CT, EMO, PO, IL, LAI, LAII.
True.