Standard
Procedures
Procedures
Letters should always be printed on this
Letterhead Paper
Written in this font and size
Arial 11
It looks unprofessional if you do this
Handwrite the envelope
To get the best looking letter, these should be set at 2" on top & bottom and 1" on each side
Margins
It is good practice to save one of these for your file
a copy
All letters, enclosures and envelopes should always be this before being mailed
Proofread
This type of alignment should be used
Left
Remove any of these between the name and address
Blank Lines
This many spaces are used between sentences
Two
Postage paid envelope
Letter should always be personally what
signed
A well written first paragraphs can make this unnecessary
Regarding line
Mailing labels should always be
Neat and smudge free
Leave this may spaces after Sincerely
Three
Include this if applicable
Business Card
Letters are to be mailed this many business days from the date on the letter
One
The opening in a letter should include these five things
Date, Names(s), Address, City, State Zip Code and Greeting
The cost of a US stamp
55 cents
You can add up to 4 of the these before the date, if you are writing a short letter
(8 lines or less)
blank lines
The greeting should be
Formal
You can find help here
The Spring
These four things should be included when closing a letter
Sincerely, Signers Name & Title, enclosures (if applicable), copy notation
Address should always be obtained and printed from here
Cleartouch or Teller
You can remove this many blank lines between "Sincerely" and the signers printed name if the letter is long
Two
When writing a letter you should avoid using these
Banking acronym's and abbreviations