General Requirements
CHILDCARE PROVIDERS CAN'T OPERATE WITHOUT THIS
WHAT IS A CHILDCARE CERTIFICATE OF COMPLIANCE
§ 3270.25. Availability of certificate of compliance and applicable regulations.
(a) The facility’s current certificate of compliance shall be posted in a conspicuous location used by parents. The operator shall provide the parent of each child enrolled with information on how to access the regulations in this chapter electronically and with instructions for contacting the appropriate regional child care office
IN AN EMERGENCY, GOOGLING THESE CONTACT INFORMATION IS WASTING TIME
WHAT ARE EMERGENCY TELEPHONE NUMBERS
§ 3270.74. Emergency telephone numbers.
The telephone number of the nearest hospital, police department, fire department, ambulance, and poison control center shall be posted by each telephone in the facility.
WHEN REVIEWING THIS, STAFF WILL SAY, “I CAN SEE THE PATH CLEARLY NOW”
WHAT ARE EVACUATION ROUTES
§ 3270.94. Fire drills.
(5) Evacuation routes are posted in a conspicuous location on each floor of the facility.
THERE’S NOTHING LIKE THIS TIME-STAMPED LIST TO HELP THE DAY GO SMOOTHLY
WHAT IS A CLASSROOM SCHEDULE
§ 3270.111. Daily activities.
(a) A written plan of daily activities and routines, including a time for free play shall be established for each group. The plan shall be flexible to accommodate the needs of individual children and the dynamics of the group.
(b) The written plan shall be posted in the group space
WHEN WE WANT TO KNOW WHAT'S COOKING, GOOD LOOKING?
WHAT ARE MENUS
§ 3270.165. Menus.
An operator shall conspicuously post the menu at least 1 week in advance or provide a menu to each family.
Some DHS Certification Reps refer to this as the “BIBLE”
WHAT ARE CHILDCARE REGULATIONS
§ 3270.25. Availability of certificate of compliance and applicable regulations.
The operator shall provide the parent of each child enrolled with information on how to access the regulations in this chapter electronically
THIS SERVES AS A REMINDER ON HOW TO ENSURE “CLEANLINESS IS NEXT TO”.. ALL SINKS AND TOILETS
WHAT ARE HAND WASHING SIGNS
§ 3270.82. Toilet areas.
(h) A facility person and an able child shall wash their hands after toileting and before eating. A sign on which this requirement is written shall be posted at each toilet, training chair, diapering area and sink in the facility.
THIS DESCRIBES BOTH TRANSPORTATION AND MAINTAINING RATIOS IN AN EMERGENCY.
WHAT IS AN EMERGENCY TRANSPORTATION PLAN
§ 3270.124. Emergency contact information.
(e) A written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency shall be displayed conspicuously in every child care space and accompany a staff person who leaves on an excursion with children.
A PART OF THE SUPERVISION OF CHILDREN REQUIRES THIS LIST TO BE POSTED
WHAT IS STAFF'S ASSIGNED LIST OF CHILDREN
§ 3270.113. Supervision of children.
(1) Each staff person shall be assigned the responsibility for supervision of specific children. The staff person shall know the names and whereabouts of the children in his assigned group. The staff person shall be physically present with the children in his group on the facility premises and on facility excursions off the facility premises.
MAPQUEST WOULD BE HELPFUL HERE
WHAT ARE SAFE ROUTES
§ 3270.171. Pick-up and drop-off points.
(b) Safe pedestrian crossways, pick-up and drop-off points and bike routes shall be appropriately determined in the vicinity of the facility and communicated to the children and parents in writing.
(c) Written notification of safe routes shall be posted by the operator at a conspicuous location in the child care facility.
CHILDCARE CENTERS IN PHILLY MUST POST THIS INFORMATION:
801 Market St. Suite 5132
Philadelphia, PA 19107-3126
215-560-2541 or 800-346-2929
WHAT ARE THE CONTACT INFORMATION FOR THE APPROPRIATE REGIONAL CHILDCARE OFFICE
§ 3270.25. Availability of certificate of compliance and applicable regulations.
and with instructions for contacting the appropriate regional child care office
THIS PROCESS PROTECTS STAFF AND FAMILIES' RIGHTS
WHAT ARE CIVIL RIGHTS LAWS COMPLIANCE
§ 3270.26. Compliance with nondiscrimination statutes.
(a) A certificate of compliance will not be granted by the Department to a legal entity unless compliance with civil rights laws and applicable regulations has been met. The applicable laws as identified on the certificate of compliance application are:
(1) The Pennsylvania Human Relations Act (43 P. S. § § 951—962.2).
(2) The Age Discrimination Act of 1975 (42 U.S.C.A. § § 6101—6107).
(3) Title VI of the Civil Rights Act of 1964 (42 U.S.C.A. § § 2000d—2000d-4a).
(4) Title VII of the Civil Rights Act of 1964 (42 U.S.C.A. § § 2000e—2000e-5).
(5) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.A. § 794).
(6) The Americans with Disabilities Act of 1990 (42 U.S.C.A. § § 12101—12514).
(b) The appropriate forms to establish compliance shall be included with the application for certification.
FIRE DRILLS MUST AT LEAST BE CONDUCTED IN THIS AMOUNT OF DAYS
WHAT IS 60 DAYS
THIS IS THE MAXIMUM NUMBER OF UNRELATED CHILDREN ALLOWED IN A FAMILY CHILDCARE
WHAT IS SIX
§ 3290.51. Maximum number of children.
The number of children in care may not exceed six children at any one time who are unrelated to either the legal entity or the staff person. At any one time, the related children of either the legal entity or the staff person, but not both, may be excluded in determining compliance with this section.
THIS PERSON IS NOT CONSIDERED PART OF THE STAFF-CHILD RATIO WHEN INFANT, YOUNG OR OLDER TODDLER, OR PRESCHOOL CHILD ARE TRANSPORTED
WHO IS THE DRIVER
§ 3270.173. Transportation ratios.
(a) The staff-child ratios specified in § § 3270.51 and 3270.52 (relating to similar age level; and mixed age level) apply when infant, young or older toddler and preschool children are transported. The maximum group size requirements in § § 3270.51 and 3270.52 do not apply during transportation.
(b) The driver may not be considered part of the staff-child ratio when infant, young or older toddler or preschool children are transported.
(c) When school-age children are transported, the driver may be considered part of the staff-child ratio required in § 3270.51.
IF YOU DON'T HAVE THIS PLAN, YOU MAY NOT BE PREPARED FOR AN EMERGENCY.
WHAT IS AN EMERGENCY PREPAREDNESS PLAN
§ 3270.27. Emergency plan.
(d) The emergency plan shall be posted in the facility at a conspicuous location.
WHAT IS 65 DEGREES FAHRENHEIT
§ 3270.70. Indoor temperature.
(a) The indoor temperature must be at least 65° F.
(b) If the indoor temperature exceeds 82° F in a child care space, a means of mechanical air circulation must be operating.
WHAT NEEDS TO BE INCLUDED IN AN ADMISSION AGREEMENT SIGNED BY THE OPERATOR AND PARENT
WHAT ARE FEES, DATE OF FEE PAID, SERVICES PROVIDED, ARRIVAL AND DEPARTURE TIMES, DESIGNATED RELEASE PERSON, DATE OF ADMISSION, SERVICE THAT IS CONSIDERED EXTRA.
§ 3280.123. Agreement.
(a) An agreement signed by the operator and the parent must specify the following:
(1) The amount of fee to be charged per day or per week.
(2) The date on which the fee is to be paid.
(3) The services to be provided to the family and the child, including the Department’s approved form to provide information to the family about the child’s growth and development in the context of the services being provided. The operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information in § 3280.124(f) (relating to emergency contact information).
(4) The child’s arrival and departure times.
(5) The individuals designated by the parent to whom the child may be released as specified in § 3280.117 (relating to release of children).
(6) The date of the child’s admission.
(7) The services which are to be considered as extra.
(b) A parent shall receive the original agreement. The facility shall retain a copy of the agreeme
THE STAFFING RATIO WHILE PRESCHOOL CHILDREN ARE SWIMMING
WHAT IS 1 TO 5
§ 3280.115. Water activity.
(5) The following staff:child ratios apply while children are swimming:
Infant 1:1
Young and Older Tolders: 1:2
Preschool: 1:5
Young School-Age: 1:6
Older School-Age: 1:8
WHAT MEAL MUST A CHILD RECEIVED IS CARED FOR 4 OR MORE CONSECUTIVE HOURS
WHAT IS A SNACK
§ 3290.162. Meals.
(a) If a child receives care for 4 or more consecutive hours, nutritional, appropriately-timed meals and snacks shall be served.
(b) Meals and snacks may be provided by the parent, upon agreement between the parent and the operator.
(c) Food may not be withheld from children for purposes of discipline.
(d) Children may not be forced to eat food.
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YOU CAN EXPECT THIS AFTER EACH CERTIFICATION VISIT
WHAT IS AN INSPECTION SUMMARY
§ 3270.25. Availability of certificate of compliance and applicable regulations.
(b) The operator shall post a copy of each inspection summary issued by the Department in a conspicuous location used by parents. The inspection summary must remain posted until an agent of the Department verifies that each regulatory noncompliance item cited on the inspection summary has been corrected.
WHAT IS A FIRST-AID KIT
§ 3270.75. First-aid kit.
(a) A first-aid kit must be in a child care space.
(b) A first-aid kit must be inaccessible to children.
(c) A first-aid kit must contain the following: soap, an assortment of adhesive bandages, sterile gauze pads, tweezers, tape, scissors and disposable, nonporous gloves.
(d) One first-aid kit per child care group must accompany children and facility persons on excursions from the facility. Each first aid kit taken on an excursion must contain a bottle of water in addition to the items specified in subsection (c).
THIS MUST INCLUDE NAME, BIRTH DATE OF CHILD, ADDRESS AND NUMBER OF PHYSICIAN, WRITTEN CONSENT, HEALTH INSURANCE COVERAGE, NAME OF DESIGNATED RELEASED PERSON
WHAT IS EMERGENCY CONTACT INFORMATION
§ 3270.124. Emergency contact information.
(a) Emergency contact information is required for each enrolled child. Emergency contact information must reference who shall be contacted in an emergency.
(b) Emergency contact information must include the following:
(1) The name and birth date of the child.
(2) The name, address and telephone number of the child’s physician or source of medical care.
(3) The home and work addresses and telephone numbers of the enrolling parent.
(4) The written consent signed by a parent for emergency medical care.
(5) Information on the child’s special needs, as specified by the child’s parent, physician, physician’s assistant or CRNP, which is needed in an emergency situation.
(6) Health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.
(7) The name, address and telephone number of the individual designated by the parent to whom the child may be released.
(c) When children are in the facility, emergency contact information must be present in a child care space for children receiving care in the space.
(d) When children leave the facility on walking and riding excursions, emergency contact information specific to each child on the excursion accompany a staff person on the excursion.
(e) A written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency shall be displayed conspicuously in every child care space and accompany a staff person who leaves on an excursion with children.
(f) The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information.
A CHILD SHOULD ONLY BE RELEASED TO THIS PERSON
WHAT IS A CHILD'S PARENT OR INDIVIDUAL DESIGNATED IN WRITING BY THE ENROLLING PARENT
§ 3280.117. Release of children.
(a) A child shall be released only to the child’s parent or to an individual designated in writing by the enrolling parent. A child shall be released to either parent unless a court order on file at the facility states otherwise.
(b) In an emergency, a child may be released to an individual upon the oral designation of the parent, if the identity of the individual can be verified by a staff person.
A LUNCH OR DINNER PREPARED FOR CHILDREN OF TODDLER AGE OR OLDER SHALL HAVE AT LEAST ONE ITEM FROM WHAT FOOD GROUPS
WHAT ARE DAIRY, PROTEIN, FRUITS & VEGETABLES, AND GRAIN
§ 3270.163. Food groups.
(a) A lunch or dinner prepared at the facility for children of toddler age or older shall have at least one item from each of the following food groups:
(1) Dairy products—milk, milk products and cheese.
(2) Protein group—meat, fish, poultry, eggs, cheese, peanut butter, dried beans, peas and nuts.
(3) Fruits and vegetables—including a wide variety of green, white, yellow, red vegetables and fruits.
(4) Grain group—whole grain and enriched products, such as breads, cereals, pastas, crackers and rice.
(b) Breakfast prepared at the facility for children of toddler age or older shall have at least one item from three of the four food groups listed in subsection (a).