SAP-porting Student Success

SAP Vocabulary

100

What does SAP stand for?

Satisfactory Academic Progress

200

This is the term for the percentage of attempted credits a student successfully completes.

Completion Rate

300

The SAP status a student has when they fail to meet the academic requirements (academic plan) of their SAP plan. 

NOSAP

400

A student has exceeded the allowed percentage of attempted credits required to complete their degree program. This means they can't receive any more financial aid. What is it called when students reach this milestone? 

Max Timeframe

500

True or false: The term “SAP Suspended” is equivalent to "NOSAP"

FALSE:

The term “SAP Suspended” is not to be confused with NOSAP, which refers to students who did not meet the parameters of their plan and are restricted from appealing to regain financial aid eligibility for two terms. 

Instead, "SAP Suspended" refers to students who are unsatisfactory, and do not meet the requirements of SAP. These students can work with advisors to submit an appeal.

Banner & Codes

100

According to SAP guidance (found in UK articles), this Banner screen is considered the most accurate place to verify a student's SAP status.

ROASTAT

200

Advisors can review SAP comments and updates in this Banner screen.

RHACOMM

300

This SAP code in Banner indicates a student is currently following an approved academic plan after a successful appeal. You can find this in ROASTAT.

GCUGPL (Approved Plan)

400

An advisor notices Banner shows a different SAP status than Unify. Which system should the advisor trust?

Banner - ROASTAT

500

What is the difference between SAP Codes and SAP cohorts?

SAP Codes are what you may see in Banner Admin (ROASTAT), Hard SAP, or the SAP Plan Criteria Report, showing a student's current SAP status. For example, GCUGS = Satisfactory, GCUGPF = plan failed/NOSAP, GCUGU = unsatisfactory, etc.

SAP Cohort refers to the anniversary term that a student will be run for SAP review:

11 = Term C1

16 = C2

51 = C3

56 = C4

81 = C5

86 = C6

SAP Reports

100

Advisors should review this report at the end of the term to identify students whose SAP status has changed after being reviewed.

Hard SAP Report. This comes out after final term grades are reported.

200

The report advisors should use to see what students are at risk of being unsatisfactory when reviewed for SAP in the future. 

Soft SAP Report

300

This report identifies students who were previously unsatisfactory and who remained enrolled without appealing in the last semester.

SAP Suspended While Still Enrolled

400

A student is active but does not appear on the Soft SAP report. The advisor needs attempted credits, earned credits, GPA hours, and quality points to help create an accurate SAP plan. Which report should the advisor check next?

Bonus: what if the student is not on any SAP reports? 

SAP Plan Criteria report - It includes active students, including active readmit and new students for an upcoming term, and provides the academic data used to support SAP-plan creation (i.e. what you need for the SAP calculator).

Bonus: Check the student's program to make sure it is active (Unify or SGASTDN in Banner Admin). If inactive, follow the steps to reactivate a student and have an advisor assigned. Confirm they have completed a FAFSA for the academic year and recommend they speak with SFS.

500

Name two examples of the tabs on the end-of-term Hard SAP report and what they are for.

• Unsatisfactory - students are not meeting SAP requirements and will need to submit an appeal.
• Starting Approved Plan (GCUGPL) - Student submitted an appeal and is on an academic plan
• Monitoring for Max Timeframe - Students have attempted the max. number of courses towards their degree program that can be covered by financial aid.
• Warning - Students on this tab have one term to improve their GPA and/or completion rate before they are re-run to determine their SAP status in their UG or GR certificate program. Note: Financial aid eligibility is not impacted by the first run during the term a warning is issued.   
• Academic Plans (Single & Trimester) - Check the status of students who were on a plan and had their semester review. This is where we find who was NOSAP'd or who is continuing on their academic plan.

Find the UK article

100

How many SAP-related UK articles are there? 

14, Including SAP Overview (000004533):

• SAP Vocabulary
• Soft SAP
• Hard SAP
• SAP Calculators
• SAP Appeal Process
• SAP Form
• SAP Plan Staff FAQs
• NOSAP
• SAP Re-run FAQs
• SAP by Semester FAQ
• SAP Appeal Term Delay/Change
• SAP Appeal Updating Academic Plan for Approved Cases
• SAP Appeal Guide for Advisors 

200

This UK article includes SAP vocabulary, SAP code definitions, and Banner holds, Unify code definitions, Banner codes you may see in RHACOMM.

SAP Vocabulary (000001654)

300

Find the UK article: You need to calculate whether a student can successfully complete their program within SAP requirements and determine what grades may be needed moving forward.

SAP Calculators (UK 000001659)

400

You need to determine whether a SAP rerun is appropriate after a student's grade or academic record changes. Which UK article do you review? 

SAP Re-run FAQs (000004559)

500

Your student started a SAP plan, but non par'd in the first term of their second semester on their plan. This article describes the correct steps to take to support this student in continuing their plan. 

SAP Appeal Updating Academic Plan for Approved Cases (UK 000001676)

**Note that this is a different process than if a student misses the first term of their academic plan (see SAP Appeal Term Delay/Change, UK 000001678 ). 

SAP Policy

100

To remain in satisfactory SAP standing, students must meet these two requirements.

1) GPA: UG students = 2.0 GPA or higher, GR students = 3.0 GPA or higher 

2) Completion rate = 67% or higher (both UG and GR)

200

Name one action that can immediately cause a student to fail their SAP plan.

Withdrawing from a course, failing a course, or not meeting the required plan GPA are all possible reasons why a plan may be failed (resulting in NOSAP)

300

An undergraduate student has a cumulative GPA below 2.0, is approved on a SAP plan, withdraws from one course during the plan, and earns the required GPA in remaining courses. What event causes the student to fail the plan?

Withdrawing from a course while on a SAP plan.

400

The deadline to submit a SAP appeal for UG students is...

11:59 pm on Monday of week 7. UG students technically have until the Monday of week 7 in the second term of their semester

500

Outline the steps Advisors must take if a student is NOSAP

Bonus: explain NOSAP exceptions and when this is applicable. 

1. Advisors check for NOSAP'd students on the Hard SAP report
2. When a student has a NOSAP restriction added:
   1. The Advisor should email and call them as quickly as possible.
   2. The Advisor should explain the student failed the terms of their SAP plan, and as a result they will not be eligible for financial aid for 2 terms for either UG or GR.
3. If a student cannot pay for courses without Financial Aid, OR does not respond to Advising outreach, NOSAP students should be dropped no later than the date given in Hard SAP email, generally the Friday of Week 1 for UG or GR.
   • Advisors need to drop NOSAP students from their courses if Advisors do not receive their direct acknowledgement that they do not have financial aid for the upcoming terms.
4. Students can continue to take courses if they are able to pay for them with an alternative method. Students must acknowledge this via email or on a recorded line.

See NOSAP UK 000001653