Attendance & Rosters
Point of Service Meal Counting
Claims & Edit Checks
Documentation
Common Errors & Prevention
100

What must attendance records support in order for meals to be reimbursable?

All meal counts must be supported by daily attendance.

100

When should a meal be counted during POS?

After all components are served, but before the child leaves the table

100

What is an “edit check”?

A review comparing attendance to meal counts for accuracy.

100

How long must meal count and attendance records be kept?

Three years plus the current year.

100

What’s wrong with marking attendance for a child who hasn’t arrived yet?

It’s inaccurate and violates CACFP documentation rules.

200

What should be included on every attendance roster?

Child’s full name, date, and center name

200

Why must meals be counted at the point of service?

Who should complete the POS meal count?

200

What is the maximum number of meals that can be claimed per child each day?

Two meals and one snack, or one meal and two snacks.

200

List three types of documentation required for reimbursement.

Attendance, meal count rosters, menus/production records

200

Why are crossed-out or messy marks on rosters a problem?

They make the record illegible and unverifiable.

300

True or False: You can claim a meal for a child who was absent that day.

False — attendance verifies meals served.

300

What could happen if meals are recorded before or after the correct POS time?

Meals may be disallowed during monitoring or an audit.

300

What form is used to submit monthly meal claims to the state?

The Wyoming Child Nutrition Program (CNP) online claim form.

300

What documentation shows that a food product meets meal pattern requirements?

 CN Label or Product Formulation Statement

300

What’s the issue with using monthly rosters instead of weekly ones?

They’re harder to read and increase the risk of mistakes.

400

What official document is used to record when children arrive and leave each day?

DFS time-in/time-out sheet.

400

This type of meal service encourages children to build independence, practice portion control, and develop social skills by allowing them to serve themselves from shared bowls or pitchers at the table.

What is family-style meal service?

400

Why is it important to double-check daily totals before submitting claims?

To prevent disallowed meals or repayment during audits.

400

What must be included on delivery slips from a vendor or caterer?

  1. Menu items, portion sizes, number of meals, and food temperatures.

400

What should you do if a meal count error is found after submission?

Report it immediately and adjust the next claim or contact the state office.

500

What happens if attendance and meal count records do not match?

The claim is disallowed or meals are not reimbursed.

500

What could happen if meals are recorded before or after the correct POS time?

Meals may be disallowed during monitoring or an audit.

500

What happens if a center submits a claim that exceeds licensed capacity?

The claim will be adjusted or rejected by the state

500

True or False: You can throw away documentation after you’ve been reimbursed.

False — it must be kept for audit purposes for three years plus current year.

500

What’s a common cause of disallowed meals during a review?

Attendance and meal counts don’t match, or meal pattern requirements aren’t met.

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