Terms
Sets out the order of business for Council and Committee meetings.
Agenda
Under MFIPPA, Councillors are not considered this by the Township.
Officers or Employees
This type of motion is not open to debate and is not subject to amendment.
Motion to defer
The maximum length of a Council meeting.
Three hours
The Mayor is also known as this.
Head of Council
Official record of the meeting.
Minutes
An email from a resident would become this type of record, which is exempt from MFIPPA.
Constituency Record
This motion is used when Council wishes to break the normal rules or procedures.
Motion to suspend the rules of procedure
A query to whether correct procedure is being followed during a meeting.
Point of Order
A municipality must have these two officers.
Clerk and Treasurer
The failure to vote by a Member who is present at the meeting when a vote is called. The vote is counted as a negative.
Abstention from Voting
Councillors have the same access to records as these individuals.
General public
This motion is open to debate, shall be relevant, and shall not propose a direct negative to the main motion.
Motion to Amend
Council may enter this when personal matters about an identifiable individual are discussed.
Closed Meeting
A mandatory independent statutory officer, reports to council and is independently responsible for the application of the Code of Conduct.
Integrity Commissioner
When this is requested, each member of Council is asked to announce his or her vote aloud, which is recorded in the minutes by the Municipal Clerk.
Recorded Vote
A Councillor email from a resident becomes an official record when this happens.
Email is sent to staff
Council shall not debate any motion until it receives this.
A mover and seconder
This is generally available to the public by the Wednesday preceding Council and Committee of the Whole.
Agenda
The employee responsible for enforcing municipal by-laws.
Municipal Law Enforcement Officer
A defined representation of members required to conduct business legally.
Quorum
MFIPPA is designed to protect this.
Privacy of individuals
A member proposes a matter not on the agenda in writing, for inclusion on the next regular agenda.
Notice of Motion
A Councillor may raise this any time they consider their integrity, the integrity of Council, or the integrity of staff has been impugned.
Point of Privilege
This individual or agency is responsible for closed meeting investigations.