Budget Codes
This portion of a budget code explains the service or commodity that may be obtained from the budget in question.
What is the Object Code?
The name of the form that will be approved when a field trip has been fully approved. This form must be completed before you can pay for, encumber funds for, or take students on a field trip.
What is a Field Trip Request Form?
An official document used to track hours an employee works during a pay period
What is a timesheet?
This object code is utilized when an employee is attending an out of town workshop or meeting. It covers the costs of mileage, meals, lodging, registrations, and parking as well as other expenditures related to the workshop
What is 312?
This department will be your contact for field trip questions beginning in fiscal year 2026-2027.
Who is the transportation department?
The person responsible for processing leave request under the pending/approved column.
Who is the bookkeeper?
All documentation for any purchases made from this fund must be forwarded to Sabria Britt in order to be processed for payment.
What is Fund 3 or Federal funds?
The person responsible for entering purchase orders related to field trips including the registration costs, mileage/driver costs, and any other fees associated with a field trip.
Who is the Administrative Assistant or Bookkeeper for the Department or School?
These two people should review and sign off on a timesheet before payroll is processed to ensure accuracy.
Who is the employee and supervisor?
This form allows you to move money between budget codes within the same PRC and Fund.
What is a Budget Transfer Request Form?
The group that must approve any overnight stays for field trips.
Who is the Board of Education?
The document that determines when payroll is due and employees are paid.
What is the pay schedule?
When utilizing this object code to purchase food, you must have a quote, a sign in sheet for the event the food was provided at, and an announcement or agenda along with the invoice and purchase order to have the invoice paid.
What is object code 459?
In order to utilize these types of vendors, you must ensure that they are on the approved list of providers from transportation and have a contract/agreement in place and submit documentation to finance far enough in advance to have a check ready on the day you leave for the field trip.
What are Charter/Shuttle Bus vendors?
The object code used to distinguish a TA subbing for a teacher.
What is 167?