Leave Questions
What does FMLA stand for?
What does it mean?
The Family and Medical Leave Act.
Is a Federal law that allows eligible employees to take unpaid, job protected leave for certain family and medical reasons. You can require a staff member to use and or exhaust their PTO/EIB if on FMLA.
Can you ask the following question in an interview? "Have you ever been arrested?"
NO you can't ask this question. If you move forward with a candidate and we do the conditional job offer, at that point we would let them know we're going to run a WSP and National background check. This is usually when they let us know if they have been arrested.
How often do performance evaluations have to be completed?
90 days for new employees or annually based on their hire date.
If an employee comes to you and says they were injured at work and they ask you what do I do? What do you you say?
You direct them to the Purple monster on their desk top to complete the online Employee Report of Incident.
True or False - You need to come to work on time.
What does PFML stand for in Washington State? What does it mean?
Paid Family and Medical Leave.
A benefit that allows employees to take Paid time off from work for qualifying reasons.
Can you ask, during the interview, are you a US Citizen? What country are your parents from?
No! This question could make the candidate feel as you are discriminating against them.
Should job descriptions be reviewed annually?
Yes- to ensure there haven't been changes to job duties and their job descriptions no longer match what the employee is actually doing. For example, CPSI/Evident should now all be EPIC.
Once the initial claim has been submitted, how long do you, as a manager have to complete your Supervisors report of injury?
It needs to be completed immediately following your investigation into the injury.
Should you call an employee while they are on PTO?
No, unless it is an emergency and they are the only one that can help.
Can you discipline staff for absenteeism while they are away from work on approved FMLA or PFML?
No -you can't, these are protected leaves of absences.
Can you ask, during the interview, what days and shifts can you work?
Yes, you can ask this question, as long as you ask all candidates the same questions on this subject.
True or False- You have to document your coaching meetings with staff?
True-you have to document it, in case you have to move to the next step in the progressive disciplinary steps. If it isn't documented it didn't happen. You need to be able to provide details of your coaching, date, time, what was discussed, witnesses, etc.
You don't have to complete a process improvement form, just document for your information.
Should you conduct an investigation into how and why the employee was injured?
Yes, you should do a detail investigation and document your findings on your supervisors report.
True or False You can require employees to use PTO or EIB when on PFML?
False- if an employee is on approved PFML you can not require them to use or exhaust their PTO or EIB banks.
During the interview, Can you ask... Do you have a disability? Have you ever filed a workers compensation claim?
No to both questions! These are seen as discriminatory questions.
What are the five steps of our progressive discipline process?
1. Coaching 2.Verbal Warning in writing 3. Written Warning 4. Final Warning 5. Termination
Your employee has COVID. Employee Health determined they didn't get COVID while working. The employee contacts you to tell you what is going on and to see if they have to fill out an Employee Incident Form? What do you tell them.
Employees with PTO/EIB- Do they have immediate access to their EIB?
No- they don't have to complete a form.
Yes- they have immediate access to their EIB.
Is open enrollment for Medical insurance in September?
No it is November. •https://www.youtube.com/shorts/UATcDQ5kOIg
Can managers contact their employees doctors to find out if they can return to work? Yes or No
No! HR can request clarifications if a physician puts an employee on light duty to ensure we can meet light duty restrictions.
How many days does a position have to be posted before you can call or interview a candidate?
Local 8- 7 days posted, can call for interview on day 8
UFCW- 14 days posted, can call for interview on day 15
Do you need to offer a union rep when scheduling a progressive disciplinary meeting?
Yes- When scheduling the meeting, let the employee know this meeting may lead to progressive discipline and they can have a union rep. with them. Document on the form if union representation was declined.
An employee is injured by a patient, what do they do?
First report it immediately to their supervisor. Then they need to complete the employee incident report, even if it is a near miss. Report the incident in ActionCue to start the documentation process.
Do employees have to provide proof they can legally work in the United States.