Demographics
This document is completed within 365 days and reviews agency/program specific information; such as rights, financial obligations, expectations, and policies.
What is the consumer orientation checklist.
The consumer orientation checklist helps the family understand the expectations of the program. Needs to be updated at a minimum of every 365 days.
This section is located in the BPSA and requires perspectives from the individual, family, and clinician viewpoints.
What is SNAP?
Strengths, Needs, Abilities, and Preference. Identify from all three persepctives.
When medications are changed, this document needs to be signed before we can notify the PCP.
What is consent to exchange information or release of information?
PCP's need to be notified when there are changes in medications to ensure coordination of care and to reduce medication interactions.
This section of a progress note states what the clinician did during the session.
What is intervention?
This section of the progress note states what the clinician is billing and what was completed.
Example: Family Training to teach the parent PMTO incentive chart skills.
Prior to closing a case, contact with client and parent should be attempted in multiple manners, list three possible options.
What are home visits, letters, phone calls, texts
If a parent is having phone issues, calling and texting may not work, so other alternatives must be used prior to closing a case.
This form gives permission to coordinate care with primary care doctor and schools.
What is a consent to exchange information or release of information.
This needs to be done annually to allow coordination with the school, if a client is home schooled, it needs to be noted in the BPSA.
If a release for a PCP is not current, medication letters, program changes, hospitalizations, a health care coordination letters can not be completed.
Health screens and BPSA reviews are completed at this frequency?
What is 365 days?
The health screen and the BPSA update needs to be completed prior to the IPOS to justify medical necessity and continued services.
Coordination with this entity should support medical necessity.
What are schools?
Coordination of schools demonstrate the need for services. At our level, clients typically have issues in numerous life domains and this supports medical necessity. When visiting a school, be sure to include talking to staff.
Quarterly reviews are completed within what time frame?
What is 80-90 days interval?
Quarterly reviews must be done within 80-90 day time frames and are stated in the IPOS. This is a good time to review progress from clinician and family perspectives. Give a combination of quotes and ensure there is an update for ALL objectives. Complete CAFAS to show progress.
Discussion of terminating services begins at the _____ appointment.
What is initial or first appointment?
Letting families know at the first appointment that we are planning for success, what that looks like, and services are not forever are ways of developing rapport and engaging with families. Termination begins at the first session.
Prior to a medication being prescribed, a parent/guardian must sign this.
What is a medication consent?
When a new medication is prescribed, the consent needs to be signed stating that side-effects and education have been provided regarding the medication.
The person to reach out to when you can not enter into the FAS system?
What is a supervisor? Will accept help ticket also.
Any supervisor now may assist in updating the FAS system.
True or False:
People with mental health issues should only interact with others that have the same issues.
False
In the IPOS we address how clients can have interactions with others in the community that are not receiving behavioral health services.
Give two ways that medical necessity is proven in the chart.
What is progress notes detailing progress and continued needs?
What is CAFAS scores? What is quarterly reviews?
What is consistent appointments?
What is IPOS goals and frequencies?
Maintaining consistent appointments is part of ______ a client.
What is engaging?
Maintaining appointments shows the family that their concerns are valid and important and that services are necessary.
Annual documentation needs to be completed within this time frame.
What is 365 days?
All your annual documents need to be completed within 365 days. See the checklist on the S drive for specific information.
This form needs to be completed when there is a health, home change, safety, or substance use change in a client's case.
BPSA Update
When there is an unexpected change in any of these areas, a BPSA update needs to be completed instead of waiting for the annual update.
When a client is psychiatrically hospitalized, these forms need to be updated. List two.
What are BPSA, RPP, IPOS.
These documents are updated to explain what led to the hospitalization, what needs to be done differently, and demonstrate increased contact needed.
These are people that support the client and are not paid to do so. Should be documented in the IPOS.
What are natural supports?
Natural supports include parents, friends, relatives, volunteers, church members that assist in meeting the client/family needs and should be included in the IPOS.
Part of engaging a family is making them aware of people's roles and responsibilities and documenting it.
What is Notification of Rights?
This form is completed annually with families so they know what their rights are and where to report violations. Complete this annually no more than 365 days.
This document discussed advance directives and must be completed annually.
Consumer Orientation Checklist
On the checklist, the advance directive section must be marked and discussed with guardians annually.
An assessment tool that is used quarterly to monitor progress.
CAFAS/PECFS/DECA
Depending on the child's age, the above assessments need to be completed quarterly and scores placed in the quarterly review. If the child is DD, these are not applicable.
There is a sample school introduction letter located in this directory.
What is the S drive.
The S drive has sample school intro letters that can be mailed at the beginning of the school year and also sample closing, assessment, and other letters that can be useful.
Clients often report these things as ________,
video games, spending time with friends, being outside.
What are daily meaningful activities?
This is to be included as an objective in every IPOS.
This document helps families plan for unexpected problems that may occur and how to maintain balance.
What is a relapse prevention plan.
This plan can help families see that we understand their ,concerns and are taking concerns seriously by planning for how to react.