Filing Systems
This filing system organizes records by letters rather than numbers.
What is an alphabetic filing system?
Patients are scheduled at regular intervals using this method.
What is time-specific scheduling?
This document requests supplies or equipment.
What is a requisition?
This software converts printed text into editable electronic text.
What is Optical Character Recognition (OCR)?
This process checks written work for errors.
What is proofreading?
This filing system assigns numbers to records instead of names.
What is a numeric filing system?
Several patients are scheduled at the same time with this method.
What is cluster scheduling?
This document authorizes the purchase of goods.
What is a purchase order?
These small pictures represent programs or files.
What are icons?
This process improves writing by correcting grammar and clarity.
What is editing?
This filing system uses the last set of numbers as the primary filing unit.
What is a terminal digit filing system?
Patients are scheduled in groups at the beginning of the hour.
What is wave scheduling?
This document requests payment for goods or services.
What is an invoice?
This is a preformatted electronic document.
What is a template?
This means adding notes or comments to a document.
What is annotating?
This filing system uses the center group of numbers as the primary filing unit.
What is a middle digit filing system?
This variation schedules fewer patients later in the hour.
What is modified-wave scheduling?
This document summarizes money owed.
What is a statement?
This computerized system stores patient records.
What is a records management system?
This refers to arranging items in order by date, newest first.
What is reverse chronological order?
This filing method stores folders upright in cabinets.
What is a vertical file?
This occurs when more patients are scheduled than available appointment times.
What is overbooking?
This section identifies the recipient of a business letter.
What is the inside address?
This process organizes records for easy retrieval.
What is indexing?
This refers to arranging items one after another in numerical order.
What is sequential order?
This filing method stores folders side by side.
What is a lateral file?
This occurs when two patients receive the same appointment time by mistake.
What is double booking?
This line briefly states the purpose of the letter.
What is the subject line?
These are rules used when organizing names for filing.
What are indexing rules?
This filing aid separates groups of folders.
What is a file guide?
This filing system uses subjects or topics instead of names.
What is an indirect filing system?
This patient arrives without an appointment.
What is a walk-in?
This is the greeting of a business letter.
What is the salutation?
This process assigns symbols or categories to information.
What is coding?
This process refers to placing related information together.
What is cross-referencing?
This file contains records that are no longer frequently used.
What is an inactive file?
This patient misses an appointment without notice.
What is a no-show?
This is the polite closing of a business letter.
What is the complimentary closing?
This means files or software can work together correctly.
What is compatible?