Certify
When are expense reports due?
On the 5th of every month
What is something that every staff is expected to have in the body of their email?
A signature
Real life examples with fonts can be found on the Communications policy.
This is the most commonly used option when selecting from the "My Time Off" drop down when you've scheduled time off and would like to get paid.
PTO ("Paid Time Off")
(Other less common options: Floating Holiday and Paid School break.)
What is the name of the folder everyone here should have access to?
"00_School Partnerships All Staff" (recently renamed to reflect our evolving program structure)
Who is the Chief Program Officer of Educational Services?
Robin Detterman
What email address do you use to submit a translation request?
translation_request@senecacenter.org *** our language services team can help you with the translation of handouts, treatment plans, progress reports, IEPs, and More! All docs are welcome!
What do you need to submit along with the expense report as evidence of a purchase?
Itemized Receipts
How soon after receiving a work-related email are you expected to reply?
36 hours
What new time off option is now offered to all staff in UE Programs so they don't have to use their PTO during summer and winter breaks?
Paid School Break Days
What format should a student's name be written in, if it is on Google Drive?
DOUBLE JEOPARDY (bonus points) - Why does it need to be written that way?
first name last initial or last name first initial or just initials
BONUS - Because Google Drive isn't HIPAA Compliant!
What is the name of Seneca's home offices and where is it located?
Center for Innovation and Education (CIE)
Formerly known as "GLC" (Golf Links Campus)
What is the turnaround time to get CLINICAL documents translated?
5 days!
(Note: 7 Days for non-confidential docs)
What address must be inputted into Certify by every staff member in order to clock mileage from home?
Your home address
Why do we use the authenticator app?
We had a security breach in 2022 and have been taking steps to increase our security ever since!
(Plug for Info Sec trainings!)
Where can you find the amount of PTO you have?
Log in to UKG, look at the "My Time Off" section of your home dashboard
Use this feature/option when a Google doc or folder is Shared with you to make sure that you can easily find it in your personal Drive, and so it doesn't get lost in your "Shared With Me" folder.
Organize > "Add Shortcut"
(Also accepted: "Add to My Drive" - though this was recently removed!!)
What month is our annual end of year School Partnership Celebration?
May
(Fun fact: Significant others, kids, and family are invited to this event!)
What languages can I request for translation and interpretation services? Name at least FOUR.
Spanish, Mandarin, Cantonese, Vietnamese, Arabic, ASL, Mam (interpretation only, Mam is a spoken language), And many more, simply reach out and ask!
What is one easy way to indicate that you drove to more than one work site during your workday in Certify?
Add segment
If using the "Delay Delivery" feature, after clicking the Send button, Outlook temporarily holds the message in this folder until it delivers the message.
Outbox
What action do you need to do in order for your manager to approve your time card? AND by when do you need to do it??
Approve your own timecard!
By end of day Friday at the end of the pay period
What is the equivalent of Excel titled in Google Drive?
Google Sheets
*** need help on how to use Google Docs or Sheets? Check out the Google Drive Guideline for links to How To Videos!
Who is the provider of our 403b retirement plan?
The Standard
Which is NOT an approved method of interpretation support for a family therapy session?
A. Phone Contracted Interpreter, B. Contracted Interpreter, C. a Bilingual Seneca Staff, D. Qualified Seneca Interpreter, or E. County Interpretation Phone Line?
Bilingual Seneca Staff. ***Bilingual Seneca Staff are staff who have passed the bilingual exam and are asked to provide basic basic conversational support with our students and families. If you need interpretation support beyond that, seek any of the other previously listed methods!
What option do you select if you purchased an item that has to be split across multiple sites?
Split Expense
You should enter this code word into the subject line of your message when sending an email that contains sensitive information.
*Confidential*
What do I do if I have a question about UKG?
email: HR_UKG@senecacenter.org
Which folder in the "School Partnership All Staff" Google Drive folder contains the policies and procedures for our program?
Program Guidelines 24-25
What employee resource groups (ERGs) are currently listed under the Diversity and Inclusion group? (Must name at least 3)
Indigenous Roots ERG, Black/African American ERG, Asian Pacific Islander Desi American (APIDA) ERG, Latinx ERG, Multicultural ERG, Kaleidoscope ERG, Bilingual ERG, Executive Functioning/Learning Differences ERG, Nothing About Us Without Us ERG, Seneca Parents ERG, Jewish ERG, Bilingual Supervisors (and the list continues to grow!)
Name and describe the TWO DIFFERENT levels of additional pay you may receive for passing a speaking and listening language exam in a threshold language.
Base Bilingual Enhancement ($0.50/hour or $1,000 annually) - Staff who receive this enhancement ONLY and do not qualify for the Direct Services Enhancement are not required or expected to perform their primary work tasks in a language other than English in their identified role. They may receive the Bilingual Hourly Stipend anytime they complete dual language work.
Direct Services Bilingual Enhancement ($2/hour or $6,000 annually) - Provided to staff who are fluent in an approved threshold language for their position/region AND are in a position where they are expected to regularly utilize their bilingual skills in the provision of services to clients and families. These staff will provide services to clients and families who speak the language in which they have been approved without additional language support for direct services.