Weather
It starts raining in the middle of the garden party
Set up covered (tent) areas for the seating.
Some family members bring extra guests that were unexpected.
Have extra chairs available and plan for extra guests in catering and appetisers.
Guest may get lost trying to locate the venue.
Send the pin location in the invite and include your mobile number as a contact.
The temperature climbs to an unexpected 90°F during the afternoon.
Offer shaded cooling areas (e.g., set up fans) and/or offer plenty of refreshing beverages (e.g., cold bottled water).
The caterers are short-staffed and unable to tend to the drinks station.
Ask a family member (e.g. uncle) if they could step in as ‘bartender’ in this event.
Parking is limited for the number of guests travelling by car
Provide parking options in the invite or ask if they need assistance with pick-up and drop-off.
A freak stormfront comes in with heavy rains and gale force winds.
Be ready to set up indoors
The caterers arrived late and the food setup is behind schedule
Keep guests engaged with pre-prepared games or music for the kids. Have drinks and appetizers available for all.
The flight home for one of your guests is cancelled.
Have alternative accommodation options available.