Project Charter
How many executive directors need to sign a Project Charter?
ALL of them!
Who archives a project?
Project Manager
What is the first step of the Editorial Approval Process?
Assign Writer.
What two meetings of the Project Management Process are expected to occur?
Kickoff Meeting/First ALL Team Meeting
and
Project Summary/Celebration
How often should a Project Charter be updated?
Throughout the duration of the project.
What optional meeting can be held prior to a Project Charter being started?
Brainstorm Meeting
What is the next step after a project has been archived?
Move project folder to Completed folder for that calendar year. Notify Executive Director and provide a link to the folder location.
Who must approve the final layout before production?
If I am submitting a project that will be ordered, who do I need to include on my Graphic Design Request?
Office Services Coordinator aka Lisa!
Name one benefit to the project management process.
THERE ARE SO MANY!!!
Who can create a Project Charter?
A project manager or executive director.
Name two things that should be included in the archived project folder.
Project Charter (in final state)
Meeting Minutes
Budget breakdown and expenses
Form/documents for existing UDIM processes
Pertinent communications
What is the goal of the proofread step of the Editorial Approval Process?
Assigned person checks final art to final content to look for any differences. This is not the stage for grammar edits or preferences.
How do we submit a Graphic Design Form?
Put the Graphic Design Form in the project folder with the completed Editorial Process Approval Form and Final Content (with FINAL in title) and send folder link to art department.
What day is National Chocolate Milk day?
September 27th
After a Project Manager creates a Project Charter, where is it stored to submit to their Executive Director?
Draft
What document needs to be completed as part of the archive process?
Project Summary/Celebration Template
Either the Project Manager after they have received confirmation from their Executive Director that it has been signed or by the Executive Director after it has been signed. Executive Director will notify Project Manager.
Name milk's nine essential nutrients.
Protein
Pantothenic Acid
Phosphorus
Calcium
Vitamin D
Vitamin A
Vitamin B12
Riboflavin
Niacin
When does a Project Charter get moved to Pending?
After the Executive Director reviews and approves the Project Charter and it is ready to be signed by the leadership team.
What four agenda items should be covered at a project summary/celebration meeting?
Review the Project Charter
Celebrate Wins
Discuss Challenges and Lessons Learned
Discuss Recommendations for Future Projects
Name all 8 steps of the Editorial Approval Process.
1) Assign Writer.
2) Write Content.
3) Edit for Content.
4) Approve Final Content.
5) Submit Graphic Request.
6) Proofread Final Art.
7) Approval Final Layout and Design.
8) Graphic Design Sends to Officer Services Coordinator for Production.
What four topics should be considered for discussion at a Project Kickoff/First ALL team meeting?
Opportunities
Roadblocks
Project Risks
Critical Path Steps
Who's birthday is tomorrow?
Sharon Toth!!!
Happy birthday!!!