Contracts / Thresholds
What’s the amount for a Small Order Purchase?
$20,000
When is a conflict of interest form needed?
When paying an individual.
Where do you look to find out who's box your requisition is in?
Process history
Can you edit a punchout?
No, once a punchout has been submitted it can not be changed.
What is a purchase order?
The purchase order is the primary accepted business standard of UAPB for transmitting ordering information to a supplier
What is the amount for a competitive bid?
Over 25k up to 75k.
Form needed for any requisition over $1000
Boycott
What is a requisition?
A requisition is an internal document created within Workday to require goods or services
Who is the Preferred UAPB vendor for office supplies?
Staples
True or False, can items be shipped without a PO.
False, all orders must have a PO in place before orders can be shipped.
What is a contract?
A legally binding agreement between university, company, or individual(s).
What form is required for anything with UAPB logo
Promotional Item Form
What document is needed from the vendor to process a requisition?
A Valid Quote
True or False. It is possible to make any edits or changes to a punchout order after submitting it.
False.
What is the final step of a purchase order after you receive your items.
Receipting the Purchase Order
What is considered a split purchase?
Repeated small quantity purchases of similar items.
What form is needed for an individual(s) membership.
Membership justification Form
Where do you look to find a approved promotional item vendor?
UAPB purchasing website under promotional products.
For computer needs who does the University have a contract with.
Dell
After your requisition has been completed where would you look for you PO?
Your PO will appear in your notification tab.
Is having a contract in place prior to service important, Yes or No?
Yes, Explain why.
Form needed for any event on campus
Official Function
What two things are needed before you can create a requisition?
Training from procurement department & enter a IT help ticket for access.
Which punch out supplier only has 7 days to get approved or supplier will cancel the order?
Amazon
What is the PO policy
Without an approved authorized purchase order in hand, you cannot fiscally obligate the University for goods/services accepted by any other means.