Time Blocking
What is the basic definition of time blocking?
schedule specific blocks of time on your calendar for particular tasks or activities, rather than working from a simple to-do list
True or False: Task batching means doing similar tasks together at the same time.
False
Why might someone benefit from time blocking?
Depends
Ex: there may be
True or False: Multitasking usually increases productivity.
Why?
False, because when multitasking, you are distracted and not focused upon one specific topic. This can lead to a decrease in quality.
Name one common time management strategy
anything we learned in the past lessons
What is the difference between a to-do list and a time-blocked schedule?
a to-do list tells you what you need to do
time blocking tells you when
What is task batching?
Grouping together similar groups and assigning them specific block of time. Does not switch between different categories of topics(e.g. math, history, reading, fine arts)
Why might someone benefit more from flexible time blocking instead of strict time blocking?
How might someone misapply task batching and accidentally reduce productivity? Provide an example
Ex: trying to do too many of the same tasks in one time block
What is the difference between urgent tasks and important tasks?
Urgent: tasks with an immediate or upcoming deadline
Important: tasks that may not have a specific deadline but matter long-term
Name one simple benefit of using time blocking.
increases focus and productivity during specific period of time
Name one simple benefit of task batching
saves energy and reduces decision fatigue
How can time blocking help identify hidden wasted time in a day?
it makes your schedule visual and structured, so you can easily tell if you missed something
tracks actual vs. planned
Why does switching between different types of tasks drain mental energy?
You need to figure out what the new topic requires of you, and it takes time to readjust mental strategies and processes.
What is one way to reduce distractions while working?
Ex: using Forest to block apps not needed to complete assignment
Why is it important to include buffer blocks between time blocks?
in case you ever get off track
Why is task batching better than doing small tasks sporadically throughout the day
reduces mental fatigue and wasted time caused by context switching
How could digital tools (like Google Calendar or Notion) change the effectiveness of time blocking?
These tools can allow for a visual schedule and constantly send you reminders to make sure that you stay on track.
To what extent do focus strategies like batching and blocking prepare someone for long-term projects (like exams or big work deadlines)?
first and foremest: be consistent
makes progress structured and measurable, forms a good habit, allows for better prioritization and planning
How many hours of sleep do most teenagers need each night?
8-10
How does time blocking visually show how your day is spent in a way a list cannot?
shows you how long, the specific time, gaps/free time in between, overlaps and conflicts with other activites
How can task batching be combined with time blocking to maximize efficiency?
1. identify similar tasks
2. dedicate specific block of time to those tasks
3. reduce content switches
To what extent is scheduling tasks by energy levels more effective than scheduling strictly by clock time?
hardest tasks during your time with highest level of energy(generally the morning)
shorter/menial/less challenging tasks during breaks or later into the day when you get tired
What strategies can be used when focus is broken within a time block to still stay productive?
1. take a short break
2. use pomodoros
3. adjust time block if necessary
4. minimize distractions(notifications, unecessary tabs, etc.)
Give an example of a task that could be delegated to save time
Parent tells child to wash dishes and throw out trash